2026 Minutes

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 25th March 2026 at 7pm in Eagle Hall Estate Office.

Present Cllr David Parkes – Chair, Cllr Jane Fulton-Sutton & Cllr Neil Faulkner. 

Rachel Popplewell – Parish Clerk

District Councillors Chris Goldson & Richard Johnston

County Councillor Alan Woodruff. 

Comments were received from the District Councillor’s regarding the Local Government Reorganisation – the consultation closes on the 26.03.2026.

Cllr Woodruff gave an update regarding the maintenance plan for Back Lane; the hedges & grass verge would be cut back in the next few weeks. A Highways officer would be out to inspect the entrance road, with the intention to repair with gravel (not Tarmac). Moving forward the area would be inspected every 5 years, with the grass & hedgerows cut back 3 times a year inline with the County Councils agreement. 

Flashing school indicator lights should be installed within the next few weeks near the crossing point outside the school.

A member of public asked Cllr Woodruff to investigate why the ‘Kime Group’ lorries were going through Eagle village and not through North Scarle on there way to a factory at North Scarle. Cllr Woodruff offered to investigate.  

Agenda Items

1. Welcome & Apologies.

Apologies were received from Cllr Parkes, Cllr Chennells, Cllr Grayston & Cllr Knight. It was Resolved to accept the reason for absence and the apology. All agreed – show of hands. 

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

Nothing noted.

3. Notes of the Parish Council meeting held on Wednesday 25th February 2026 to be approved as minutes.

To was Resolved to approve the notes as minutes – all agreed. Signed by the Chair

4. Health & Safety

Cllr Faulkner made comment that the new CCTV signs had installed.

Cllr Parkes asked for some more signs for the bins at the playing field.                          Action Clerk.

5. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk asked the Council to set the date for the Annual Parish meeting – Thursday 21st May 2026 @ 7pm.

The Clerk made comment regarding a grant that is available for Electric Car charging points, The Clerk was asked to investigate the possibility of installing a charging point & costings at the playing field and Swinderby station. 

The grass cutting agreement for the parish had been accepted and returned to Lincolnshire County Council (Back Lane had been removed due to its current condition) a revised amount of £493.86 will be paid from LCC 

The Clerk made comment that the Emergency Plan had been submitted in the new format, she asked the Council to consider doing a tabletop exercise – the clerk was asked to circulate possible dates.           Action Clerk.

The Litter Picker has asked if her son would be able to do the litter picking should she step down, due to his age, it was Resolved that he would be too young. All agreed, show of hands. 

The Non-Domestic rates bill had been received for £0.00.

6. Finance.

a. To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated)

Councillors considered the list of payments. It was Resolved to approve the following orders for payment. All agreed – show of hands.

Cllr Parkes to approve the payments online Action DP

7. To review the Playing Field Inspection Report. 

Cllr Faulkner made comment that the overall rating for the Playing Field was Moderate. The reported highlighted that the area around the BMX track was overgrown and rubber buffers were missing from the gates.                          Action Clerk & Cllr NF. 

8. To Resolve to move into Closed Session for the following Items.

It was Resolved to move into Closed Session. To consider the following item. All agreed – show of hands. 

Items of a confidential nature to be debated in the absence of the press & public under the Public Bodies (Admission to meetings) Act 1960.

9. To consider the nominations for the Community Recognition Award and choose a winner.

After discussions it was Resolved to appoint the volunteer Litter Picker as the first winner of the Community Recognition Award. 

Award to be presented during the Annual Parish Meeting in May.    Action DP.

10. Date & time of next meeting –

Wednesday 29th April 2026 at 7pm at The Estate Office, Eagle Hall. LN6 9HZ

Meeting Closed 8pm.

Signed ……………………………………………….

Date ………………………………………………….

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