January 2025 Minutes
Minutes of Eagle & Swinethorpes Parish Council meeting held on Thursday 16th January 2025 at 7pm in Eagle Hall Estate Office.
Present Cllr David Parkes – Chair, Cllr Bernadette Grayston, Cllr Jane Fulton-Sutton, Cllr Michael Chennells, Cllr Pat Parkes & Cllr Warren Knight
Rachel Popplewell – Clerk
4 Members of the public.
Agenda Items.
1. Welcome & Apologies.
The Chair welcomed everyone to the meeting.
Apologies were received from Cllr Jane Wallis & Cllr Neil Faulkner. It was Resolved to accept the reasons for absence and the apologies, all agreed – show of hands.
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
None
3. Notes of the Parish Council meeting held on Tuesday 17th December 2024 to be approved as minutes.
It was Resolved to approve the notes as minutes and a true record. – All agreed
Signed by the Chair.
4. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk made comment that the installation of the new climbing frame was now finished, the grant monies have been received from the REPF, the VAT has also been reclaimed. The Chair passed his thanks onto Cllr Grayston & the Clerk for their time and effort on the project.
The Clerk made comment that the feedback form for the project had been completed to be returned to REPF.
Planning application 24/1287/FUL, has been received with an EOM to be called on 5th February 2025 to consider comments for submission.
5. To consider purchasing a village Christmas Tree, lights and maintaining it over the festive period.
After discissions it was Resolved to investigate the costs of a Christmas Tree and lights for December 2025, a location was still to be decided on. All agreed – show of hands.
6. Finance.
a. To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated).
Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed.
Cllr Grayston to approve the payments online Action BG.
|
Bank Accounts 31.12.2023 |
Bank Accounts 31.12.2024 |
|
Current Account £ 50,020.49 |
Current Account £3,111.71 |
|
Playing Field £198.44 |
Playing Field £278.97 |
|
Savings £19,186.32 |
Savings £298.23 |
|
Name |
Net |
VAT |
Total |
|
|
16.01.2025 |
YU energy (direct debit) |
£32.36 |
£1.62 |
£33.98 |
|
16.01.2025 |
YU energy (direct debit) |
£168.57 |
£8.43 |
£177.00 |
|
16.01.2025 |
Salaries |
£476.16 |
|
£476.16 |
|
16.01.2025 |
HMRC |
£82.80 |
|
£82.80 |
|
16.01.2025 |
EDF Energy (direct debit) |
£37.79 |
£1.89 |
£39.68 |
|
16.01.2025 |
Heronswood |
£550.00 |
£110.00 |
£660.00 |
|
16.01.2025 |
LALC |
£280.76 |
|
£280.76 |
|
16.01.2025 |
Wicksteed |
£20,016.02 |
£4,003.20 |
£24,019.22 |
|
|
|
|
|
|
|
|
Total |
£21,644.46 |
£4,125.14 |
£25,769.60 |
b. To sign the Direct Debit Mandate to HMRC.
It was Resolved to approve the Direct Debit mandate for HMRC, signed by 2 Councillors. All agreed – show of hands.
c. To receive the Bank Reconciliation as at 31.12.2024
The clerk presented the Bank reconciliation showing the accounts balanced, signed by Cllr Chennells.
d. To review the budget as at 31.12.2024
The Clerk presented the budget to Council, showing that the Council were at 100% of income target and 74% of spending (excluding the climbing frame purchase), the council should be at 75% at this stage during the years. No amendments were required.
7. To approve the budget and to Resolve to set the Precept for the Financial Year 2025/2026.
After discussions it was Resolved to approve the income budget at £947.00 and the expenditure budget at £30,000. All agreed – show of hands
After discussions it was Resolved to approve a Precept of £29,053.00, which is an increase of 12.20%. In monetary terms this is an annual increase of £10.80 on a band D property. All agreed – show of hands.
8. To approve membership & the annual fee for LALC’s training scheme.
After discussions it was Resolved to approve the membership to LALC and the annual fee of £135 – All agreed, show of hands.
9. To consider the following planning application.
a. Erection of a two Storey side extension, 6 Harrier Hill, Eagle.
Ref – 24/1494/HOUS.
After discussions it was Resolved to submit ‘No Comment’ for the application. All agreed – show of hands.
10. Playing Field Update to include
a. To discuss the delivery & planting of the fruit trees from the Coronation Living Heritage Fund.
Cllr Knight offered to have the trees delivered to his house, the fruit trees would then be planted at the playing field.
It was Resolved to suspend Standing Orders to allow residents to join in the discussion, all agreed.
b. To discuss the resident’s complaint, following the installation of the new climbing frame.
The residents who live next door to the play park, where the new climbing frame has been installed, outlined their concerns over privacy and asked why they hadn’t been directly consulted with before the installation. The Vice-Chair made comment that a public consultation had taken place with details on the social media page, in the Eagle Eye and the parish council minutes. The climbing frame falls within the parameters for planning and location next to boundary fences. The outcome of the consultation was for a climbing frame for older children to be installed as most of the current equipment was for younger children.
After discussions the Parish Council offered to investigate the possible option of installing extra boards on the climbing frame to obscure the view into the gardens.
c. Update on the Jubilee Tree.
Cllr Chennells made comment that the tree guard had been fixed, and the tree is growing well.
d. Update on the kitchen block plans.
No update to discuss, plans are to be issued imminently.
11. To review the following policies.
a. Equality Policy
b. Donations & Grants Policy
After discussions it was Resolved to review the policies – no amendments required. All agreed, show of hands.
12. Swinderby Station Carpark Update.
Cllr Chennells gave a brief resume of the history of the project. The hedges and trees had been cut back and tidied up. The new lock had been installed, and the key is with the signal man.
13. Date & time of next meeting
Parish Council Meeting – Wednesday 26th February 2025 & Thursday 20th March 2025 at 7pm, at The Estate Offices, Eagle Hall.
Meeting Closed 9.10pm
Signed ……………………………………………..
Print ………………………………………………..
Date ………………………………………………..