February 2025 Minutes
Minutes of Eagle & Swinethorpes Parish Council meeting held on Wednesday 26th February 2025 at 7pm in Eagle Hall Estate Office.
Present Cllr Bernadette Grayston – Vice Chair, Cllr Jane Fulton-Sutton, Cllr Michael Chennells, Cllr Pat Parkes, Cllr Jane Wallis, Cllr Neil Faulkner & Cllr Warren Knight.
Rachel Popplewell – Parish Clerk
District Councillor Chris Goldson
1 member of Public.
Agenda Items
1. Welcome & Apologies.
The Chair welcomed everyone to the meeting.
Apologies were received from Cllr David Parkes. It was Resolved to accept the reason for absence and the apology, all agreed – show of hands.
In the absence of the Chair, Cllr Grayston Chaired the meeting.
Apologies were received from Cllr Alan Briggs.
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
None
3. Notes of the Parish Council meeting held on Thursday 16th January 2025 to be approved as minutes.
Cllr Grayston made comment asking that the word ‘frame’ be added to agenda item 4 (climbing frame.)
Agenda item 5, to amend the Resolution to read – investigate the costs of a Christmas Tree.
It was Resolved to approve the amendments and then sign the notes as minutes and a true record. – All agreed. Signed by the Chair.
4. Notes of the Extra-ordinary Parish Council meeting held on Wednesday 5th February 2025 to be approved as minutes.
It was Resolved to approve the notes as minutes and a true record – All agreed, show of hands.
5. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk made comment that the 10 Heritage Fruit Trees from North Kesteven District Council (NKDC) have been planted.
The Rural England Prosperity Fund final impact form has been completed and submitted to NKDC along with supporting evidence from the children of Eagle School.
It was Resolved to suspend standing orders to allow the member of public to join the discussions.
Cllr Wallis made comment that the Parish Council have received a response to our email asking for the Post Office to be re-opened. The Post Office declined the request siting running costs and the availability of other post offices in local area.
The resident asked that we contact the local area manager with copies of the signed petition and any other supporting documentation, to include supporting evidence from the County Councillor – Alan Briggs. Alternative locations are too far to walk, and their hours are limited.
The resident to forward on contact details, Cllr Wallis offered to write to Dr Caroline Johnson MP to ask for additional support. Action JW.
Standing orders were re-instated.
The Clerk made comment that the talk regarding Wildlife Friendly Communities, would be at the next meeting in March.
The Clerk asked Councillors to consider setting the date of the Annual Parish Meeting – 23rd April 2025 @ 7pm.
6. Finance.
a. To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated).
Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed.
Cllr Chennells to approve the payments online Action MC.
|
Date |
Name |
Net |
VAT |
Total |
|
26.02.2025 |
YU energy (direct debit) |
£32.78 |
£1.64 |
£34.42 |
|
26.02.2025 |
YU energy (direct debit) |
£178.69 |
£8.93 |
£187.62 |
|
26.02.2025 |
Salaries & Expenses |
£668.04 |
|
£668.04 |
|
26.02.2025 |
EDF Energy (direct debit) |
£27.55 |
£1.38 |
£28.93 |
|
26.02.2025 |
Amazon – PF signs |
£16.64 |
£3.34 |
£19.98 |
|
26.02.2025 |
Amazon |
£14.16 |
£2.83 |
£16.99 |
|
26.02.2025 |
ICO Fee |
£35.00 |
|
£35.00 |
|
26.02.2025 |
LALC |
£30.00 |
£6.00 |
£36.00 |
|
26.02.2025 |
LALC |
£135.00 |
£27.00 |
£162.00 |
|
|
|
|
|
|
|
|
Total |
£1137.86 |
£51.12 |
£1188.98 |
|
Bank Balances 31.01.2024 |
Bank Balances 31.01.2025 |
|
|
|
|
Current Account - £1,497.76 |
Current Account - £6,092.65 |
|
Playing Field Account - £119.33 |
Playing Field Account - £239.29 |
|
Savings Account - £19,186.32 |
Savings Account - £18,298.23 |
7. Playing Field
a. To review the plans for the kitchen block renovations and to approve any subsequent actions.
After discussions it was Resolved to approve the plans with a couple of alterations – all agreed, show of hands.
The clerk was asked to contact the company to move the project onto the next stage once the revised drawings had been received.
It was Resolved to purchase a key safe for the kitchen block wall – for easier access for the contractors – all agreed, show of hands. Action Clerk.
b. To consider the information regarding the installation of additional panels to the new climbing frame.
After discussions it was Resolved to not make any changes to the new climbing frame, following the advice from Wicksteed, and the additional costs. All agreed – show of hands.
8. To consider the quotes for the open spaces contract at the Playing field and Swinderby Station Carpark.
The Clerk presented 3 quotes for consideration, after discussions it was Resolved to approve the quote from D Lyne Grounds Maintenance for £3490 + VAT.
Approved on a majority vote 4:3 – Chair had the casting vote, with one abstain.
9. To review the following policy
a. Dignity at Work Policy
After discussions it was Resolved to review the policy, no amendments were required.
All agreed, show of hands.
10. Date & Time of the next meeting.
Thursday 20th March 2025, 7pm at the Estate Office, Eagle Hall. LN6 9HZ