September 2025 Minutes
Minutes of Eagle & Swinethorpes Parish Council meeting held on Friday 26th September 2025 at 3.30pm in Eagle Hall Estate Office.
Present Cllr David Parkes - Chair, Cllr Pat Parkes, Cllr Neil Faulkner, Cllr Michael Chennells, Cllr Warren Knight & Cllr Bernadette Grayston – Vice Chair & Cllr Jane Fulton-Sutton.
Rachel Popplewell – Parish Clerk
District Councillor Chris Goldson
Agenda Items
1. Welcome & Apologies.
The Chair welcomed everyone to the meeting.
No apologies
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
None
3. Notes of the Parish Council meeting held on Wednesday 27th August 2025 to be approved as minutes.
It was Resolved to approve the notes as minutes. – All agreed. Signed by the Chair.
4. Health & Safety
Nothing to report. Cllr Faulkner asked that the Council investigate the cost of 4 safety barriers to fence off any areas, should they be a risk to the public. Action Clerk.
5. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk made comment that the consultation held on the 6th September received positive comments for the kitchen block renovations.
Councillors were asked to consider what priorities we would like the local community policing team to consider for he the next quarter.
LCC are offering bags of salt to fill the salt bins around the village, Councillors will check and advise the Clerk. Action All Councillors.
The Clerk asked the Chair to check the condition of the poppy wreath, before the Remembrance Day service and confirmed that he is happy to lay the wreath. Action Clerk.
The Clerk confirmed that the wooden slats on the MUGA were okay and not rotten – as confirmed by a local contractor. The clerk was asked to source paint & brushes. Action Clerk.
6. Finance.
a. To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated).
Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed.
Cllr Bernadette Grayston to approve the payments online Action BG
|
Name |
Net |
VAT |
Total |
|
|
26.09.2025 |
YU energy (direct debit) |
£292.55 |
£14.63 |
£307.18 |
|
26.09.2025 |
YU energy (direct debit) |
£103.38 |
£5.17 |
£108.55 |
|
26.09.2025 |
Salaries & Expenses |
£575.40 |
|
£575.40 |
|
26.09.2025 |
EDF Energy (direct debit) |
£40.81 |
£2.04 |
£42.85 |
|
26.09.2025 |
E-on |
£189.00 |
£37.80 |
£226.80 |
|
26.09.2025 |
D Lyne |
£290.83 |
£58.17 |
£349.00 |
|
26.09.2025 |
Clear Councils |
£1386.74 |
|
£1386.74 |
|
26.09.2025 |
NKDC building control |
£409.50 |
£81.90 |
£491.40 |
|
26.09.2025 |
Eagle Village Hall |
£25.50 |
|
£25.50 |
|
26.09.2025 |
Steve Gilman Design (paid 10.09.2025) |
£680.00 |
£136.00 |
£816.00 |
|
26.09.2025 |
YU Energy (direct debit) |
£42.36 |
£2.12 |
£44.48 |
|
26.09.2025 |
Fasthosts |
£141.60 |
£28.32 |
£169.92 |
|
|
|
|
|
|
|
|
Total |
£4177.60 |
£366.15 |
£4543.82 |
|
Bank Balances 31.08.2024 |
Bank Balances 31.08.2025 |
|
|
|
|
Current Account - £4,669.76 |
Current Account - £3,926.49 |
|
Playing Field Account - £146.61 |
Playing Field Account - £457.75 |
|
Savings Account - £27,042.87 |
Savings Account - £33,449.26 |
b. To approve the Parish Council insurance renewal premium of £1386.74 (Council are in a 3-year LTA)
It was Resolved to approve the renewal premium of £1386.74– all agreed, show of hands.
c. To consider the quotes to repair the village entrance gates
After discussions it was Resolved to approve the quote from DW Landscaping for £480.00, All agreed – show of hands.
7. To amend the Grass Cutting contract to now include maintaining the areas around the village entrance gates, and to approve the additional costs.
After discussions it was Resolved to amend the contract to now include the additional areas around the gates, at a cost of £20 for the initial clearance and £10 per cut thereafter. All agreed – show of hands.
8. To receive the External Audit report 2024/25.
The Clerk made comment that the External Audit report had been received from PKF Littlejohn,
with no comments or queries highlighted, Thanks were passed onto the Clerk.
9. To consider the following planning applications.
a. First Floor extension & internal alternation. 1 The Moors, Eagle Lane. Ref – 25/0992/HOUS
After discussions it was Resolved to submit ‘no comment’ for the application – All agreed – show of hands.
10. To review the following policies
a. Publication Scheme
b. Communication Policy
c. Project Management Policy
After discussions it was Resolved to review the policies – no amendments were required. All agreed – show if hands.
As per the Project Management Policy Cllr Knight ask for another Councillor to be involved with the Christmas Tree project – Cllr Fulton-Sutton offered to help.
The Chair confirmed that he and Cllr Grayston will lead the kitchen block refurbishment.
11. Kitchen Block refurbishment update.
The Clerk made comment that the building control application had been approved by NKDC, the technical drawings had also been received for the kitchen block & new veranda.
The next step is to go out for tenders for the contract, after discussions it was Resolved to approach 3 companies for quotes. Action Clerk.
12. Christmas Tree event update.
After discussions it was Resolved to seek permission to site the Christmas tree on the piece of land next to the shop, which is owned by Lincolnshire County Council. All agreed – show of hands. Action Clerk
Cllr Knight is investigating the options of how to secure the tree once on site. Action Cllr Knight
13. Date & time of next meeting –
Wednesday 29th October 2025 at 7pm at The Estate Office, Eagle Hall. LN6 9HZ
Meeting Closed 4.30pm.
Signed ………………………………………………
Date ………………………………………………….
Print …………………………………………………