2026 Minutes

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 26th August 2026 at 7pm in Eagle Hall Estate Office.

Present Cllr David Parkes – Chair, Cllr Jane Fulton-Sutton, Cllr Pat Parkes, Cllr Warren Knight & Cllr Neil Faulkner. 

Rachel Popplewell – Parish Clerk
District Councillor Richard Johnson.
1 member of the public.

Cllr Johnson made comment regarding the Local Government Re-organisation (LGR), adding that it is a disproportionate split of the electorate. A shadow council will be voted in, in May 2027 with the officers taking up their positions from May 2028

Agenda Items

1. Welcome & Apologies.
Apologies were received from Cllr Chennells & Grayston. It was Resolved to accept the reasons for absence and the apologies All agreed – show of hands, 
Cllr Johnson sent apologies. 

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
Nothing noted.

3. Notes of the Parish Council meeting held on Thursday 16th July 2026 to be approved as minutes.
To was Resolved to approve the notes as minutes – all agreed. Signed by the Chair

4. Health & Safety
The new chains for the swings at the playing field had been delivered; Cllr Faulkner offered to install them. 
Cllr Faulkner made comment regarding the cracks in the limestone footpath that had appeared during the dry weather, they will be monitored to ensure they don’t get any bigger, they may be filled in naturally when it rains.
The broken glass at the Playing Field has been cleared away. 
The Chair made comment that he had checked the speed indicator devices to ensure they are secure and working okay. 
 
5. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk made comment that 
• She had reported a broken streetlight on Eagle Moor to E-on to be repaired. 
• The entrance to the playing field carpark was overgrown, she suggested asking the contractor to tidy the area up. It was Resolved to ask the contractor to tidy up the area – all agreed.
• The grant for the new bins had been approved from Lincolnshire County Council; the new bins had been ordered. Thanks were passed onto Cllr Alan Woodruff for supporting the application for the ‘Councillor Grant Fund’
• The Clerk ask if anyone would be able to attend the Armed Forces Covenant Day @ NHTC on 22/9. The Clerk will attend in the absence of the Councillors. 
• Cllr Parkes offered to attend the Community Resilience training on the 29.09.2026. 
• The Co-op Bank is in the process of being taken over by the Coventry Building Society. 

6. Finance.
a. To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated)
Councillors considered the list of payments. It was Resolved to approve the following orders for payment. All agreed – show of hands.
Cllr Parkes to approve the payments online Action DP.

b. To consider the options for a different savings account, with a better interest rate. 
The Clerk presented a report to council for the suggested different savings accounts.
After discussions it was Resolved to open an account with CCLA. All agreed – show of hands. 
Action Clerk.
c. To approve the premium for the Parish Insurance for the year 2026-2027. (Parish Council are in a 3-year LTA).
The Clerk made comment that the premium would be due before the next meeting, the Council are in a 3-year LTA. It was Resolved to approve the premium to be paid before the next meeting. Amount to be notified. All agreed – show of hands. 

d. To approve the installation costs for the new bins. 
The costs to approve the installation of the new bins would be £132. (£33p/hr per person for 2 hours). It was Resolved to approve the costs. All agreed – show of hands. 

7. To review the following policies
a. Risk Management Policy
b. Risk Register. 
After discussions it was Resolved to review with no alterations the Risk Register & to review and amend some of the ratings on the Risk Register. All agreed show of hands. 

8. To consider the following planning applications;
a. Reposition of existing fence (retrospective). 4 Harrier Hill, Eagle.
Ref 26/0847/HOUS
b. Erection of a 2-storey rear extension, internal & external alternations (existing pergola moved to north side of extension) and solar panels moved to new south facing roof.
2 Manor Close, Eagle. Ref 26/0961/HOUS.

After discussions it was Resolved to submit no comment for reach application. All agreed – show of hand. 

9. To consider the new information & revised quote for the grant application, to approve a plan to move the project forward.
The Chair made comment that a revised quote has been received from the contractor as the original quote was only valid for 30days, it had also been amended to include the installation of a new roof as apposed to repairing of the existing. The Clerk made comment that the revised quote would be within the contingency amount. The Clerk was asked to arrange a meeting with the contractor to discuss the quote Action Clerk.

10. To consider the quotes and options to repair the flooring at the Playing Field.
After discussions it was Resolved to accept the quote from Lincs Lawns to repair the surface under the swings and the springer for £7,990.90 & £601.05. The clerk did advise that general reserves were low (Best practice would be 50% of precept) and the Council have only £4000 in earmarked reserves for the playing field, any additional spending this financial year to be considered carefully. All agreed – show of hands. 

11. Date & time of next meetings –

Wednesday 30th September 2026 at 7pm at the Estate Office Eagle Hall, LN6 9HZ

Meeting Closed 8.05pm.

Signed ……………………………………………….

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