Publication Policy

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Eagle & Swinethorpe Parish Council

General Information

Authority                                            Eagle & Swinethorpe Parish Council

Responsible Officer                         Rachel Popplewell – Parish Clerk

Council Members                             9 Parish Councillors

Class 1 – Who are we and what we do

(Organisational information, structures, locations & contacts

 

Information to be published

Current information only

How the information can be obtained

Who’s on the Council and Committees

Parish Council Website

Contact Details for Parish Clerk and council members

Parish Council Website

Staffing Structure

Parish Council Website

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts & financial audit)

 

 

Information to be published

How the information can be obtained

Current and previous financial year

Parish Council website

Annual return form and auditors report

Hard copy from parish clerk

Finalised Budget

Parish Council website – minutes of relevant meeting

Precept

Parish Council website – minutes of relevant meeting

Borrowing Approval Letter

Hard Copy from parish clerk

Financial standing orders and regulations

Parish Council website

Grants received and given

Hard copy from parish clerk

Members allowances and expenses

Parish Council website

 

Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

 

Information to be published

How the information can be obtained

Annual report to parish meeting (current and previous year)

Parish Council website

 

Class 4 – How we make decisions

Decision making processes and records of decisions

 

Information to be published

How the information can be obtained  

Timetable of meetings

Parish Council website & notice board

Agendas of meetings

Posted on the parish council website and notice board

Minutes of meetings (this will exclude information regarded as private)

Parish Council website

Reports presented to council meetings (this will exclude information regarded as private

Hard copy from the parish clerk

Responses to consultation papers

Hard copy from parish clerk

Responses to planning applications

Parish Council website – minutes of relevant meeting

 

Class 5 – Our Policies and procedures

Current written policies, protocols and procedures for delivering our services and responsibilities

Current information only

 

Information to be published

How the information can be obtained

Policies and procedures for the conduct of council business

Parish Council Website

Procedural standing orders

Parish Council website

Committee and sub-committee terms of reference

Parish Council Website

Delegated authority in respect of officers

Parish Council Website

Code of conduct

Parish Council Website

Policy Statements

Parish Council Website

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

 

Information to be published

How the information can be obtained

Assets Register

Parish Council Website

Register of members interests

North Kesteven District Council

 

Class 7 – The Services we offer

Information about the services we offer, including leaflets, guidance and newsletters

Current information only

 

Information to be published

How the information can be obtained

Playing field

Hard copy from the parish clerk

Seating, litter bins, lighting

Hard copy from the parish clerk

Memorial

Hard copy from the parish clerk

 

Exempt material

  • Personal information relating to Councillors (other than required to be declared in Register of Interests)
  • Personal information relating to employees
  • Tenders and bids from contractors and suppliers
  • Vexatious or repeat requests


Charging Policy

Information can be inspected, by appointment with the parish clerk.

The Parish Council can refuse a Freedom of Information request if it will cost more than £450 to respond to.

Council may also ask for the request to be more specific for the information to be provided

A detailed search of records is subject to a charge of -

10p per sheet of black & white photocopies

50p per sheet of colour photocopies

Postage – Actual cost of Royal Mail second class post. 

Any photocopies sent by post will be subject to postage and packaging fee


Review of Policy

This policy was approved by Eagle & Swinethorpe Parish Council on –

September 2018.

Thereafter annually, last review date 27.09.2023