2024 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpes Parish Council meeting held on Wednesday 25th September 2024 at 7pm in Eagle Village Hall. 

Present Cllr David Parkes – Chair, Cllr Jane Fulton-Sutton, Cllr Pat Parkes, Cllr Neil Faulkner, Cllr Michael Chennells & Cllr Warren Knight. 

Rachel Popplewell – Clerk
2 members of public
County Councillor Alan Briggs
District Councillor Richard Johnston 
District Councillor Chris Goldson

The members of the public made comment that the shop has now been sold, with the new owners re-opening the shop. They would like to re-open the post-office as well and asked if the Parish Council would support the proposal. See agenda item 3

The District & County Councillors who were in attendance confirmed they would support the proposal to re-open the post office. 
Comments were passed on to Councillor Briggs regarding the repairs to Wood Lane, North Scarle. The contractors had done a good job quickly & efficiently – thanks to be passed onto the contractors. 

Agenda Items.

1.    Welcome & Apologies.
The Chair welcomed everyone to the meeting.
Apologies were received from Cllr Grayston & Cllr Wallis. It was Resolved to accept the reasons for absence and the apologies, all agreed – show of hands.

2.    To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
Cllr Chennells – agenda item 9

3.    To consider the request to support an application to re-instate the Post Office in the village. 
After discussions and the comments receive during the public comment, it was Resolved to support the request to re-open the Post Office. All agreed – show of hands. 

4.    Notes of the Parish Council meeting held on Thursday 29th August 2024 to be approved as minutes.
It was Resolved to approve the notes as minutes and a true record. – All agreed
Signed by the Chair

5.    Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk made comment that £973 had been received from the insurance company for a claim relating to a broken streetlight.
The application to the Rural England Prosperity Fund had been submitted with the outcome expected mid-October.
Tarmac had been contacted regarding the overgrown footpath from Green Lane to the quarry who confirmed they will investigate the issue.
No reply had been received from the station adopter regarding funding, no further action to be taken.
An email had been received from Swinderby Parish Council regarding the hedges at the Station, as they were overgrown, and now limiting the visibility when leaving the station. Clerk to contact the open spaces contractor.         Action Clerk. 
A £200 donation has been received from a resident for the playing field - thanks were passed on to the resident. Clerk to contact.           Action Clerk.
The request for the 40mph speed limit at Eagle Hall has been submitted to Lincolnshire Highways for consideration. County Councillor Briggs would monitor the request and include the extra information received during the meeting. 
Comments had been received from Tarmac regarding the Lincolnshire Minerals & Waste Local Plan, following the Parish Councils request to possibly include one of the parish fields within their plan for extraction of sand & gravel. Due to the regulations requiring a certain distance from residential properties and the extraction site the request was declined at this time, although this may change in the future. 
The Clerk confirmed that she had written to the resident with the overgrown hedge that is blocking the streetlight on Eagle Moor, no response has been received. Clerk was asked to resend the letter.           Action Clerk.

6.    Finance.
a.    To authorise the signing of orders for payment, note bank balances & any monies received. (List previously circulated).
Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed. 
Cllr David Parkes to approve the payments online                 Action DP.
 

b.    To resolve to agree the £2000 match funding contribution for the REPF grant application. 
After discussions it was Resolved to approve the match funding contribution – All agreed, show of hands. 

7.    To consider the renewal quotes (previously circulated) for the Parish Council Insurance.
After discussions it was Resolved to accept the quote from Aviva of £1293.32 on a 3-year LTA. 
The Clerk was asked to check that the BMX track was covered in the policy, and to send payment across as renewal date is 30.09.2024.             Action Clerk.

8.    To review the findings of the speed indicator device data.
The Clerk confirmed that the data had been downloaded from the speed indicator device on Eagle Moor, showing the following speeds for the period September 2023 – September 2024.

Vehicles travelling at Less than 40 mph 88.27% & 41-45 mph 7.77%, coming into the village

Vehicles travelling at less than 40mph 82.13% & 41-45mph 12.91% leaving the village. 

No further action to be taken regarding speeding along Eagle Moor. 

9.    Update of the meeting with the Heritage Fund regarding the Knights Templar project at Eagle Hall. 
Cllr Chennells Declared an Interest for this agenda item. 

The Chair made comment that he attended a meeting with the Lottery Heritage Fund advisors along with a member of the Knights Templar group and the Clerk to discuss the application before they applied for funding, some of the main points discussed are below.

•    the application would be in the name of the Parish Council; therefore the application must follow Parish Council Financial Regulations.
•    A lease must be drawn up between all parties for a 5-year period as a minimum
•    All costs for the full 5 years can be included in the application

A full application, once complete could be submitted. 

10.    To adopt the following two policies – Deferred to the next meeting.
a.    Risk Management Policy
b.    Risk Register. 

11.    To review the following policies.
a.    Project Management Policy
b.    Communications Policy
c.    Publication Scheme

After discussions it was Resolved to review the policies, no amendments required. All agreed – show of hands. 

12.    Items for the next Agenda.
Play Park inspection report review. 

13.    Date & time of next meeting 

Parish Council Meeting – Wednesday 30th October 2024 at 7pm. 

Meeting Closed 8.35pm