2024 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpes Parish Council Meeting held on Wednesday 31st July 2024 at 7pm in Eagle Village Hall. 

Present Cllr Bernadette Grayston – Vice Chair Cllr Jane Fulton-Sutton, Cllr Pat Parkes, Cllr Jane Wallis, & Cllr Michael Chennells.
Rachel Popplewell – Clerk

2 members of public.

County Councillor – Alan Briggs

District Councillors Chris Goldson & Richard Johnson 

Cllr Briggs made comment regarding the crossing point & ‘zigzag’ lines at the school. The safety of the children crossing was paramount, Lincolnshire Road Safety Partnership (LRSP)had confirmed that, the section of the road outside school doesn’t qualify for a Zebra crossing and due to low foot fall numbers, neither would a school crossing patrol person. LRSP will be going back into school in September to speak to the children about road safety, with further communication being sent out to parents. 

Cllr Wallis & Cllr Grayston made comment that a recent near miss with a child & a speeding car highlighted the issue that a school crossing was needed. Councillors asked if it was possible to extend the ‘zigzag’ lined area outside of the school – Cllr Briggs offered to investigate. 

It was advised that the cars that are parked on the lines outside of school be reported on 101 so it builds up a picture for the police to possibly investigate. 

Cllr Wallis & Cllr Briggs made comment that the resurfacing of Church Lane, Eagle wasn’t acceptable. Cllr Briggs made comment that after his initial meeting with highways his understanding was that the whole road would be resurfaced, not just patched up, which is what has been done. 

Cllr Briggs will speak to Highways Dept to ask for an update. 

Agenda Items.

1.   Welcome & Apologies.

The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Parkes & Cllr Faulkner. It was Resolved to accept the reasons for absence & the apologies, all agreed – show of hands. 

In the absence of the Chair, Cllr Grayston Chaired the meeting.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations. 

None received.

3.   To consider the request to apply for funding for the station adopter for Swinderby Station Carpark, from East Midlands Railway Community Fund.

After discussions it was Resolved to support the funding application, although more information about the project was required from the Station Adopter. All agreed - show of hands. Clerk to invite to the next meeting.

Action Clerk.

4.   Notes of the Parish Council meeting held on Wednesday 26th June 2024 to be approved as minutes. 

It was Resolved to approve the notes as minutes and a true record – All Agreed.

Signed by the Chair.

5.   Notes of the Extra-ordinary parish council meeting held on Thursday 11th July 2024 to be approved as minutes. 

It was Resolved to approve the notes as minutes and a true record – All Agreed.

Signed by the Chair.

6.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions. 

The Clerk made comment that a request for a meeting to discuss the Rural Heritage Fund application had been received, following the submission of the pre-application. Clerk to circulate dates and to invite a member of the group involved in the project.

7.   Finance 

a.   To authorise the signing of orders for payment, note bank balances and any monies received (list previously circulated.

Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Parkes, seconded Cllr Wallis.

Cllr Chennells to approve the payments online.

Action MC.

b.   To receive the Bank Reconciliation as at 30.06.2024.

The clerk presented the Bank reconciliation showing the accounts balanced for the first quarter of the year, signed by Cllr Wallis.

c.   To review the budget as at 30.06.2024.

The Clerk presented the budget to Council, showing that the Council were at 100% of income target and 32% of spending. No amendments were required. 

8.   Eagle Playing Field update to include:

a.   Update on the kitchen block.

Cllr Grayston made comment that the parish council were waiting on the quotes for technical drawings. These could then be given to the contractors as a definite specification of what was required to enable them to quote for the works. 

b.   Play equipment meetings. 

The Clerk made comment that the council had received 2 quotes for the new piece of play equipment, a 3rd was due the beginning of August. These would then be submitted with the Rural England Prosperity Fund grant application, with the preferred contractor highlighted. 

The Clerk made comment that no response had been received from Continental landscapes regarding the replacement tree guard that, had been damaged by one of their operatives. 

9.   To consider the following planning application – 

a.   Demolish existing utility room and erection of single storey rear extension & outbuilding. The Minstrel, 1 Church Lane Eagle. Ref – 24/0781/HOUS

After discussions the council resolved to submit ‘no comment’ to the application. 

10.   To review the following policies.

a.   Grievance Policy

b.   Councillor Vacancies (Co-option) policy

c.   Disciplinary Policy

After discussions it was Resolved to review the policies – no amendments were required. 

All agreed – show of hands.  

11.   Items for the next agenda.

Quotes for the piece of play equipment. 
Local Minerals Plan/consultation.
Play Park cleaning. 

12.   Date & Time of the next meeting.

Parish Council Meeting – Thursday 29th August 2024 at 7pm.