2024 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpes Parish Council Meeting held on Thursday 29th August 2024 at 7pm in Eagle Village Hall.

Present Cllr Bernadette Grayston – Vice Chair, Cllr Jane Fulton-Sutton, Cllr Jane Wallis, Cllr Neil Faulkner & Cllr Michael Chennells.

Rachel Popplewell – Clerk

2 members of public.

District Councillors Chris Goldson & Richard Johnson.

No Comments were received.

Agenda Items.

1. Welcome & Apologies.

       The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Parkes & Cllr D Parkes. It was Resolved to accept the reasons for absence & the apologies, all agreed – show of hands.

In the absence of the Chair, Cllr Grayston Chaired the meeting.

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3. To Resolve to fill by Co-option the Parish Councillor Vacancy.

Mr Warren Knights’ letter of interest had been forwarded to the Parish Councillors prior to the meeting.

Cllr Chennells proposed to co-opt Mr Knight on to the Parish Council, Seconded by Cllr Grayston. All agreed – show of hands.

Mr Knight signed his Acceptance of Office form at the end of the meeting.

The Chair welcomed Cllr Knight to the Parish Council.

Cllr Knight was asked to return his Declaration of Interests form with 28days to the Clerk.

4. Notes of the Parish Council meeting held on Wednesday 31st July 2024 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All Agreed.

Signed by the Chair.

5. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that she had received an email from a resident regarding speeding along Eagle Moor past the Eight Row, asking for additional ‘40mph’ signs to be put along the stretch of road.

The last data downloaded from the Speed Indicator device, in that area was 2021 with 93% of vehicles travelling at 45mph or less. After discussions it was Resolved to download a more UpToDate set of figures from the devices on Eagle Moor & Scarle Lane, with a review of the data thereafter.

The Clerk asked that a reminder to pick up the ‘dog poo’ on the field be put on the Facebook page.

The Clerk made comment that the Street light located on Eagle Moor was now covered by overgrown conifer hedge, E-on have already trimmed back the trees so they didn’t damage the streetlight. The Clerk was asked to contact the resident asking them to prune back their trees.

                                                                                                                                                        Action Clerk.

6. Finance

   a. To authorise the signing of orders for payment, note bank balances and any monies received (list previously circulated.

Councillors considered the list of payments. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Grayston, seconded Cllr Wallis.

Cllr Wallis to approve the payments online.

    b. To consider the quote to replace the damaged lamppost on Falcon Close at a cost of £1098 + VAT.

The Clerk made comment that the lamppost on Falcon Close had been damaged by a vehicle, the cost to repair the post was £1098. After discussions it was Resolved to repair the lamppost, and then make a claim on the parish insurance to cover the cost (minus the excess). All agreed – show of hands.

7. To receive the External Audit Report for the year 2023/2024.

The Clerk made comment that the External Audit report had been received from PKF Littlejohn,

with no comments or queries highlighted, Thanks were passed onto the Clerk.

8. Eagle Playing Field update to include:

   a. To consider the quotes and drawings for the new piece of play equipment, and to choose the preferred company to be submitted with the application to the Rural England Prosperity Fund. (REPF)

3 quotes & drawings were considered for the application.

After discussions it was Resolved that the preferred company was Wicksteed Leisure, the 3 quotes would be included with the grant application to the REPF. All agreed – show of hands.

                                                                                                                                       Action Clerk.

   b. Play Park cleaning

Cllr Grayston made comment that the police have been unable to trace the culprits that graffitied the play equipment, she offered to clean it off, but if unsuccessful the Council would need to consider an outside agency to clean it off.

9. To discuss the possibility of a 40MPH speed limit through Eagle Hall.

Cllr Chennells made comment that vehicles often speed through Eagle Hall, which could be classes as a residential area due to the number o properties. Without any footpaths it can be dangerous to walk around the area. After discussions Cllr Chennells proposed that the Parish Council investigate the possibility of a 40MPH speed limit through Eagle Hall, seconded by Cllr Grayston – All agreed, show of hands.

                                                                                                                                                      Action Clerk.

10. To adopt the following policies

     a. Risk Management Policy

     b. Risk Register

Deferred to the next meeting

11. To clarify the commitment of the Quarry to maintain the public footpath as detailed in their planning consent.

Cllr Wallis made comment that the footpath, that runs from the end of Green Lane to Thorpe Farm is overgrown, because of this you must walk along the quarry road not the public footpath.

The Clerk was asked to contact Tarmac, for them to prune back the trees & hedges

                                                                                                                                                       Action Clerk.

12. To discuss a response for the Lincolnshire Minerals & Waste Local Plan

Cllr Chennells outlined the process of how sites are chosen by the County Council to be used to extract minerals, this forms part of a bigger government strategy for the supply of minerals across the UK.

Locally the quarry owned by Tarmac extracts sand & gravel from an area at Eagle Barnsdale & Beehive Lane. Cllr Chennells made comment that the Parish Council could consider asking Tarmac if their field at Eagle Barnsdale could be included in the next phase of the plan currently under consideration.

After discussions it was Resolved to speak to Tarmac about the proposal, all agreed – show of hands. No comments were submitted for the consultation on the Lincolnshire Minerals & Waste Local Plan.

13. Items for the next agenda

Nothing noted

14 Date & Time of the next meeting.

Parish Council Meeting – Wednesday 25 September 2024 at 7pm.

Meeting closed 8pm

Signed ………………………………………….

Date …………………………………………….

Print …………………………………………….