2020 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council Meeting, held on Tuesday 28th April 2020 at 7.30pm.

This meeting was conducted via Zoom for safety reasons due to (Corona Virus) Covid 19.

Members of the public, District & County Councillors were able to join – invite issued to the online meeting

Present – Councillors Martyn Jackson – Chair, Jane Wallis – Vice Chair, Chris Patty, Dawn Warnock, Jane Fulton-Sutton & Michael Chennells.

Rachel Popplewell – Clerk.

Public Comment.

Cllr Overton made comment that the community groups in the District were all doing a great job in supporting the local area during the Corona Virus. Thanks, were passed onto Natalie Booth who is running the group from Eagle Shop & Post Office – very successfully. All committees at NKDC were taking place but with reduced members.

A report was received from Cllr Appleby – giving details of parks & Cemeteries these should be open where possible. Pop up Testing stations for COVID 19 are in the process of being set up by the Army. A full copy of the report is available on the website & attached to the minutes.

1. Welcome & Apologies

The Chair welcomed everyone to the meeting. Apologies were received & accepted from Councillors Bottom & Campbell, and District Councillor Appleby & County Councillor Thompson.

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.

None

3. Notes of the Parish Council Meeting held on Wednesday 25th March 2020 to be approved as minutes.

The council Resolved to approve the notes as minutes and a true record All Agreed – Via online meeting show of hands.

4. Clerks Update

The Clerk made comment that she had applied for online banking but was still waiting for the log in details.

The electric contract had been renewed for 12 months – fixed rates starting August 2020.

The Clerk made comment that the accounts and all the year end figures had been completed, the external auditor had extended the time for submission of the AGAR to September due to the current situation regarding COVID 19 and social distancing regulations.

Thanks, were passed onto the Clerk.

5. To authorise the signing of orders for payment & to note bank balances and any monies received.

The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Jackson seconded by Cllr Wallis.

Cllrs Wallis & Warnock agreed to sign the Cheques for the payments below.

The Following accounts were approved at the meeting

Income

Precept - £16,305.00

VAT Refund - £324.15

Bank Balances

Parish Council – 31.03.2019 – £18,495.71

31.03.2020 - £2,872.26

Playing Field – 31.03.2019 - £272.33

31.03.2020 - £3,307.48

Savings Account £12,005.14

6. To Review the Budget & Year End Information as at 31.03.2020

The Clerk made comment that the Parish Council finished at 102% of target at the year end. The Annual Bank Reconciliation balanced and was approved.

Minute reference noted.

The Clerk asked if the same internal auditor as last year can be used, It was Resolved to approve the request, All Agreed – show of hands.

7. To Consider the following planning application. a. Erection of stables (4no. loose boxes & covered area for bales). Land South East of Bee Hive Lane, Eagle Barnsdale.

Ref – 20/0245/FUL.

The Parish Council Objected to the application with the following comments “We are concerned that the building work has already started with the site being cleared and possible footings being dug and in place.

There is a risk to the horses with it being next to the railway line.

A Bundt has been erected on the site – is planning permission required for this?”

8. Playing Field Update to include –

a. Locking of the gates at the Playing Field.

b. CCTV – update.

c. Fallen Tree at the Playing Field.

Comments were received that the gates had been locked, successfully by the security company for approximately half of the month as per our instructions.

No further information had been received – Clerk to contact Global Vision for a breakdown of the quote. A second company had been contacted – social distancing guidelines have prevented a site visit. Action RP

After discussions it was Resolved to get the tree cut down to prevent it falling on something or someone. Action Cllr Chennells.

9. Items for the next Agenda/ Any Other Business.

The Clerk made comment that the Annual Meeting of the Council can be conducted as normal via Zoom with policies reviewed and dates for the following year set. Election of the Chair & Vice Chair can be deferred to May 2021. As per new guidelines issued by NALC April 2020. Action RP

10. Date & Time of the Next Meeting

Tuesday 26th May 2020 at 7.30pm.

Meeting closed 8.20pm.