May 2020 Minutes
Minutes of Eagle & Swinethorpe Parish Council Meeting, held on Tuesday 26th May 2020 at 7.30pm.
This meeting was conducted via Zoom due to Social Distancing Regulations (Corona Virus) Covid 19.
Members of the public, District & County Councillors were able to join – invite issued to the online meeting
Present – Councillors Martyn Jackson – Chair, Jane Wallis – Vice Chair, Dawn Warnock, Colin Campbell & Michael Chennells.
Rachel Popplewell – Clerk.
Public Comment.
Cllr Thompson made comment that support had been offered through the Lincolnshire Resilience Forum for volunteer groups and also as a contact point for vulnerable people. 192 grants have been allocated to fund/support activities and organised groups specifically involved with helping people during the COVID 19 emergency. The House hold waste recycling centres are now open. All users must make a booking to access the site.
Cllr Overton made comment that site visits were still not being held for planning applications. Application PL/0033/20 Jerusalem Farm, was out for consultation after the initial application had been refused. Any comments are to be submitted to Lincolnshire County Council; a number of amendments had been resubmitted with the application.
1. Welcome & Apologies
The Chair welcomed everyone to the meeting. Apologies were received & accepted from Cllr Bottom, Cllr Patty & Cllr Fulton-Sutton.
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.
None
3. Notes of the Parish Council Meeting held on Wednesday 28th April 2020 to be approved as minutes.
The council Resolved to approve the notes as minutes and a true record All Agreed – Via online meeting and shoe of hands.
4. Clerks Update
The Clerk made comment that the online banking was now up and running – a test payment to Cllr Warnock had been successful (this was a payment outstanding from January 2020 already approved). Payments for the meeting would be logged online beforehand by the Clerk with a councillor to authorise after approval at the meeting.
Due to social distancing regulations a second quote for the CCTV has had to be delayed, this will be done as soon as restrictions are lifted.
The Clerk made comment that the Internal audit will be completed w/c 8th June 2020.
5. To authorise the signing of orders for payment & to note bank balances and any monies received.
The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Wallis seconded by Cllr Chennells.
Cllr Chennells offered to approve the online payments. Action MC
The Following accounts were approved at the meeting
|
Date |
Name |
Net |
VAT |
Total |
|
26.05.2020 |
YU Energy (Direct debit) |
£14.71 |
£0.74 |
£15.45 |
|
26.05.2020 |
Opus Energy (direct debit) |
£6.23 |
£0.31 |
£6.54 |
|
28.04.2020 |
Salaries |
£340.71 |
|
£340.71 |
|
26.05.2020 |
D Lyne Ground Maint |
£545.00 |
£109.00 |
£654.00 |
|
26.05.2020 |
Static Security |
£136.00 |
£27.20 |
£163.20 |
|
26.05.2020 |
LALC |
£22.50 |
£4.50 |
£27.00 |
|
|
|
|
|
|
|
|
Total |
£1065.15 |
£141.75 |
£1206.90 |
Bank Balances
Parish Council – 30.04.2019 – £31,733.78
30.04.2020- £8,450.47
Playing Field – 30.04.2019 - £265.61
30.04.2020 - £3,3294.58
Savings Account £22,005.14
Income
Land Rent £275.00
6. To Review the Following Policies
a. Model Standing Orders
b. Financial Regulations
c. Complaints Procedure & Handling method
It was Resolved to approve the following policies;
Ratification for the use of Online Banking for Parish Council Finances
Ratification for the use of variable Direct Debits for utility bills.
7. To Approve the Meeting Dates for the ensuing year 2020-2021.
It was Resolved to approve the meeting dates – list to be published on the website & notice board. Action DW & RP
8. Playing Field Update to include –
The gates at the Playing Field have been locked successfully by the security company, although the locking schedule is a bit erratic - to be monitored. Comments were received that the play area keeps being accessed by members of the public even though it is locked to comply with social distancing regulations. Government guidelines still state that play parks should remain closed, it was Resolved to put a lock & chain on the gate and to put up additional signage reminding people that the play area is closed. Action JW & RP
Comments were received regarding the goal posts at the park not being pegged down, this may become a hazard should they fall over, Cllr Campbell offered to move them Action CC
9. Items for the next Agenda/ Any Other Business.
The Clerk was asked to report Fly Tipping on Swinderby Road. Action RP
10. Date & Time of the Next Meeting
Tuesday 30th June 2020 at 7.30pm.
Meeting closed 8.10pm.