2020 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council Meeting, held on Tuesday 25th August 2020 at 7.30pm.

This meeting was conducted via Zoom for safety reasons due to (Corona Virus) Covid19.

Members of the public, District & County Councillors were able to join – invite issued to the online meeting

Present – Councillor Jane Wallis – Vice Chair, Cllr Colin Campbell, Cllr Michael Chennells, Cllr Chris Patty, Cllr Jane Fulton-Sutton & Cllr Dawn Warnock

Rachel Popplewell – Clerk

County Councillor Mike Thompson.

Cllr Thompson made comment that Lincolnshire County Council were usually in summer recess but this had been cancelled so that support could be given to the District Council to help deal with outdoor license applications to enable restaurants to serve food outside.

The NHS Healthwatch is recruiting an online Citizens' Panel on behalf of the NHS in Lincolnshire. The panel will allow the NHS to have direct strategic engagement with our local residents and is open to everyone over 18 years of age

1. Welcome & Apologies

The Chair welcomed everyone to the meeting. Apologies were received & accepted from Councillor Jackson & Councillor Bottom and District Councillor Overton.

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.

Received from Cllr Chennells Agenda item 7b.

3. Notes of the Parish Council Meeting held on Tuesday 21st July 2020 to be approved as minutes.

The council Resolved to approve the notes as minutes and a true record.

All Agreed – Via online meeting show of hands.

4. Clerks Update.

The Clerk made comment that a new sign had been put up at the park. Cllr Jackson was still to repair the MUGA door. All other actions were on the agenda.

The Clerk made comment that she received an email from a resident asking for the Parish Councils support for his planning application to convert an existing garage on Scarle Lane into a dwelling, they had received comments from NKDC saying that the village had reached it quota for growth/new developments.

It was Resolved to support the application. This was a conversion as apposed to a new dwelling and would improve the area which is currently run down. Clerk to contact NKDC Action RP

5. To authorise the signing of orders for payment & to note bank balances and any monies received.

The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Chennells seconded by Cllr Fulton-Sutton.

Cllr Chennells offered to approve the online payments. Action MC

The Following accounts were approved at the meeting.

Bank Balances

Parish Council – 30.07.2019 – £26,415.54

30.07.2020 - £4,441.46

Playing Field – 30.07.2019 - £248.71

30.07.2020 - £3,281.54

Savings Account £22,040.41

Small Business Grant & Retail, Hospitality & Leisure Grant £10,000 received.

The Clerk made comment that Councillors Jackson & Warnock were still to activate their tokens so they can access the online banking. Action MJ & DW

6. To consider the Insurance Renewal quote for 2020/2002.

It was Resolved to approve the annual premium of £2145.35 under the Long-Term Agreement with Came & Co. Payment approved – All agreed – show of hands. Action MC/RP

7. To Consider the following Planning & TPO applications.

a. Demolition of existing ground floor sun room, WC & utility room at rear of

b. Application to vary condition 13 (Approved plans) attached to application Ref – 18/0517/FUL

16 Scarle Lane, Ref 20/0996/HOUS

It was Resolved to submit ‘no comment’ to the application.

Prestons Farm, Eagle Hall Ref 20/0974/VARCON.

Cllr Chennells refrained from the discussions – DPI declared.

It was Resolved to submit ‘no comment’ to the application.

c. Proposed Tree Works, Eagle Nursing Home.

Ref 20/1032/TPO

It was Resolved to support the application.

8. To Review the Risk Management Policy.

It was Resolved to approve the policy review – no amendments required.

All Agreed – show of hands.

9. Playing Field Update to include

a. Corona Virus Update.

b. Update regarding the installation of CCTV.

c. Update regarding the Locking & Unlocking of the Playing Field Gates.

d. Repairs required to the bike trail.

Comments were received saying that there had been no change in the guidelines for the opening of the park. The location of the signs needed to be changed as they keep being taken down. Cllr Campbell & Cllr Wallis offered to review the locations. Action JW & CC

More robust signs were to be sourced, as they would need to be in place for a while. Action RP

The Clerk made comment that she had received an amended quote of £1300 for 4 cameras to be installed at the park. It was Resolved to accept the quote, clerk to action and obtain an installation date – All Agreed, show of hands Action RP

After discussions it was Resolved to cancel the contract with the Security Firm locking the gates once the CCTV was installed – All Agreed, show of hands Action RP

Cllr Campbell made comment that the BMX track required some remedial works to the track and the surrounding area. The Clerk was asked to get a quote for the works Action RP

Thanks, were passed onto Cllr Chennells for sorting the wasps’ nest out at the Playing Field – very promptly.

10. Speeding in the Village.

Cllr Fulton-Sutton made comment that she was concerned that speeding in the village was increasing. The Community Speed Watch scheme was to be explored again, community volunteers were required to use the Speed Gun and do the training, advert to be placed on Facebook, Cllr Fulton-Sutton offered to co-ordinate. Action JFS/RP

11. Village Hall Update.

Cllr Patty made comment that the Village Hall was still closed due to the Corona Virus, the next review date was September 2020. The Parish Council offered to send a copy of a risk assessment to help with the checklist to get the hall reopened. The Clerk was asked to invite a member of the VHC to the next meeting Action RP

12. Items for the next Agenda/Any other business

Cllr Warnock & the Clerk made comment that the website was to be updated with new Accessibility Guidelines and documents loaded in a different format so they would be accessible to all.

Cllr Chennells made comment that Swinderby Station carpark had been sprayed for weeds & the hedge replanted. The culvert that was blocked under the carpark was being investigated so hopefully it wouldn’t flood during the winter.

Cllr Chennells offered to cut the hedges on the roadside at the Playing Field. Action MC

Discussion for the next agenda to consider the option of charging to park at the station.

13. Date & Time of the Next Meeting

Tuesday 29th September 2020 7.30pm.

Meeting closed 20.45pm