2019 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council Meeting, held on Tuesday 3rd December 2019 at 7.30pm in Eagle Village Hall.

Present – Councillors Jane Wallis – Vice Chair, Chris Patty, Michael Chennells, Colin Campbell, Dawn Warnock & Jane Sutton

District Councillor Peter Overton

County Councillor Mike Thompson

2 members of the Public

Rachel Popplewell – Clerk.

Comment was received from Cllr Thompson regarding the changes & developments in Highways Customer Services, where it is hoped that repairs will be timelier & more effective. He also reiterated that the best way to report faults was via the website, to include photos if possible. Cllr Thompson received a Silver Award on behalf of Lincolnshire County Council from the East Midlands Armed Forces Covenant Partnership Board. A full copy of the report is attached to the minutes.

Cllr Overton made comment that a Community Champion award had been given to a volunteer from Welbourn who organises a monthly litter pick for her village and surrounding area. North Kesteven District Council has won an award for the quality of the new council houses that had recently been built in Sleaford.

Cllr Appleby sent a report giving details of a new GP Practice in Lincolnshire. The Crossroads Medical Practice will be taken over by Lincolnshire Community Health Services NHS Trust (LCHS) from Thursday 14th December 2019.

1. Welcome & Apologies

The Chair welcomed everyone to the meeting. Apologies were received & accepted from Councillors Jackson & Bottom & District Councillor Appleby.

Cllr Wallis Chaired the meeting.

2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.

None

3. Police Report

A van was recovered and an arrest made following thefts of vans on Whisby Way & Eagle Moor. This links to offences in Nottinghamshire, Lincolnshire & Leicestershire.

The annual Christmas Drink & Drug drive campaign is from the 2nd December – 1st January. The Best way to report drink or drug drivers it to Text DRINKDRUG TO 80800

Cllr Patty made comment that all Police Panel meetings have been cancelled with immediate effect.

Bank Balances

Parish Council – 31.10.2018 – £19,248.24

31.10.2019 - £5,625.59

Playing Field – 31.10.2018 - £3,611.26

31.10.2019 - £330.18

Savings Account £15000

4. Notes of the Parish Council Meeting held on Tuesday 29TH October 2019 to be approved as minutes.

The council Resolved to approve the notes as minutes and a true record All Agreed - signed by the Chairman.

5. Clerks Update

The Clerk made comment that the Community Speedwatch hadn’t started due to the Speed gun only being available on a Saturday and the volunteers aren’t. Cllr Thompson offered to ask one of his other councils if the volunteers would be able to borrow their speed gun, to get the initiative up and running Action RP/MT The next Emergency Plan meeting was now scheduled for Tuesday 10th December 2019 at 2pm

The Clerk confirmed that the Village Hall Committee had agreed for the Parish Council to site a post box on the village hall. It was Resolved to approve a budget of £30 - Clerk to purchase. Action RP

The Clerk confirmed that she had spoken to the contractor to clear the moss under the multiplay, he was just waiting for the right conditions.

The Councillors were reminded to forward a question to Cllr Jackson so a questionnaire can be compiled and delivered to the residents.

Action all councillors

6. To authorise the signing of orders for payment & to note bank balances and any monies received.

The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Wallis seconded by Cllr Chennells.

The Following accounts were approved at the meeting

7. To discuss the budget for the next financial year, including any additional funding requirements.

After discussions it was Resolved to offer the Grass Cutting contract to the existing contractor, prices being the same as the current year. To include 20 cuts of the playing Field, the BMX track to be strimmed 3 times & weeds to be sprayed 3 times per year.

It was Resolved to approve the quote for the installation of CCTV at the Playing Field at a cost of £414.50 + VAT.Clerk to check Data Protection regarding Data storage.

Action RP

Extra funding would be required on the budget to cover the costs of unlocking the gates at the playing field entrance.

Final budget figures to be approved at the January meeting after which the precept request will be submitted to North Kesteven District Council.

8. Flooding at Swinderby Station Carpark.

Comments were received from a representative of G H Chennells Farms who own the adjourning field, which has the same issue of being flooded. They have been in contact with Network Rail, after their investigations highlighted an issue with a drainage pipe under the rail track being blocked. Network Rail are now monitoring the situation as well, they have offered to pump the water out (no date for this was given).

Thanks, were passed onto the member of public.

9. To review the following policies.

It was Resolved to review and adopt the following policies with no amendments required

a. Donations & Grants Policy

b. Equality Policy.

10. Operation London Bridge – Plans for the village on the passing of the Queen.

Comments were received from Rev Andrew Vaughan, regarding a plan to place a book of Condolence in the Church on the passing of the Queen. After discussions it was Resolved to purchase a book of Condolence which would then be stored in the Parish Council filing cabinet to then be placed in the Church for parishioners to sign when required. Action RP

11. Playing Field Update

The Clerk made comment that the gates had been installed at the Playing Field Carpark. Cllr Chennells offered to get a combination lock to secure the gates overnight. Once received the gates can be locked/unlocked daily. Clerk to contact the previously approved Security Firm Action MC/RP

12. Hampden Plane memorial Update.

Comments were received from a member of the Hampden Plane Memorial group detailing the cost, plans and an update on the recently submitted grant applications.

After discussions it was Resolved that the parish council would hold the funds for the group while the just giving page and various fund-raising efforts were on the go, and any future funding applications can be submitted in the name of the ‘Parish Council’ if required to support the applications.

Proposed by Cllr Wallis, Seconded by Cllr Campbell – All Agreed.

13. Central Lincolnshire Local Plan (CLLP) – village fact check response.

After discussions it was Resolved that the fact sheet was correct as per the CLLP.

Action RP

14. Neighbourhood Plan Update.

Cllr Campbell made comment that the next stage for the plan, is for it to go out to the local community for consultation. Suggestions were made regarding displaying the plan at the next community event with the focus being on getting more input.

15. Items for the next agenda/Any other business

a. Budget for 2020/2021

Action all councillors.

b. A questionnaire to be issued to the parish for their ideas/views for the next few years. Distribute February 2020, discuss at the Annual Parish Meeting April 2020. Councillors to send a question each to the Chair by the December meeting.

Action all Councillors.

16. Date and time of next meeting

Tuesday 14th January 2020 at 7.30pm in Eagle Village Hall

Meeting closed 9.30pm