June 2019 Minutes
Minutes of Eagle & Swinethorpe Parish Council Meeting, held on Tuesday 25th June 2019 at 7.30pm in Eagle Village Hall.
Present – Councillors Martyn Jackson – Chair, Chris Patty, Jane Wallis & Colin Campbell
Rachel Popplewell – Clerk
1 member of the public
County Councillor Mike Thompson
District Councillor Peter Overton
PCSO Lingard
Newley Elected Cllr Overton introduced himself to the Parish Council. He also made comment regarding the Central Lincolnshire Local Plan, should the parish council wish to submit any comments to ensure they are submitted by the 18th July 2019.
Cllr Thompson sent a report, detailing the outcome of the recent Ofsted for children’s social care services in Lincolnshire, which gave the council a rating of Outstanding.
1. Welcome & Apologies
The Chair welcomed everyone to the meeting. Apologies were received & accepted from Cllr Bottom. Cllr Chennells & Cllr Warnock
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.
Cllr Wallis – agenda item 9c
3. Police Report
The PCSO made comment regarding the recent bout of anti-social behaviour at the playing field – A section 59 notice had been issued to one of the culprits, with the hope that this may act as a deterrent.
The PCSO reiterated that any crime needs to be reported on 101 so the Beat Manager can monitor what is happening in the village as opposed to it just being reported on ‘social media’.
4. Notes of the Parish Council Meeting held on Thursday 16th May 2019 to be approved as minutes.
The council Resolved to approve the notes as minutes and a true record. Proposed by Cllr Wallis seconded by Cllr Patty, signed by the Chairman.
5. Clerks Update
The Clerk made comment that she had received confirmation of the small business relief for the Station Carpark.
The Clerk had received correspondence from East Midlands Community Led Housing asking if the parish council would be interested in such a scheme, it was Resolved to decline the offer at this time.
Cllr Wallis was asked to get further details of the PA system for insurance purposes.
Action JW
6. To authorise the signing of orders for payment & to note bank balances and any monies received.
The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Campbell seconded by Cllr Patty.
Bank Balances
Parish Council – 31.05.2018 – £27,767.81
31.05.2019 - £28,063.42
Playing Field – 31.05.2018 - £5,837.03
31.05.2019 -£261.23
7. To appoint the Internal Auditor (retrospectively) & to receive the Internal Audit report.
The Parish Council Resolved to appoint S Fletcher as the internal auditor for the year ending 31.03.2019. (retrospectively)
The Clerk made comment that a minor couple of corrections were needed – otherwise everything was in order. The AGAR had now been sent off to the external auditor.
Thanks, were passed onto the Clerk.
8. To consider the options of a PO Box address/virtual address for the Parish Council & related costs.
After discussions it was Resolved to apply for a PO Box address for the council at a cost of £270 pa, to collect any mail from Eagle Post office.
Action RP
9. To consider the following planning applications
a. Storage of Liquefied Petroleum Gas (LPG) in 15no.tanks.
Old Farm, Harby Lane, Eagle Moor.Ref – 19/0666/HSC
The parish Council had ‘No Comment’ to make regarding the application.
b. Erection of double garage with storage room above.
6 Fledgling Close, Eagle. Ref – 19/0590/FUL
The parish Council had ‘No Comment’ to make regarding the application.
Cllr Wallis left the room while the following application was considered.
c. Amended plans. Demolition of existing garage & erection of single storey extensions to front, side & rear (with new integral garage) and erection of extension to side with 1st floor living accommodation including dorma.
Ref – 19/0443/HOUS
The Parish Council reiterated their previous comments of ‘consideration should be given to the surrounding properties/area regarding the 2-storey extension’.
d. Replacement roof to the North Aisle with Stainless Steel. All Saints Church, Church Lane, Eagle. Ref – 19/0724/FUL
The parish council ‘supported’ the application
10. To consider opening a savings account for the Parish Council
After discussions it was Resolved to open a saving account, with the Clerk making transfers between that and the current account to pay any invoices.
Action RP
11. To consider archiving the old Parish Council minutes & removing the data from the old Parish Council laptop and any associated costs that may be incurred.
After discussions it was Resolved to get any data cleared from the old laptop & then destroyed as per the quote received – costing max of £60.
The Chair asked for additional help for the Clerk to clear and sort old parish council minutes so they can be sorted before being sent to Lincoln archives – so keeping the costs down. The Clerk offered to try and guesstimate how long it would take to get the minutes ready to be archived as no volunteers came forward to help, to report back at the next meeting
Action RP
12. Lincolnshire Community Speed Watch – to consider the options to either service the mobile speed sign and/or to implement a High-visibility roadside operation and to approve any subsequent costs.
The costs for a road side operation kit would total approx. £500 this would include a radar gun, high vis jackets and signs, ideally it would need a team of at least 6/8 volunteers to operate, with training being given by the local police.
The Clerk also made comment that Mr Speedy needed to be repaired as the battery only lasted 1 day the costs for that would be approx. £200.
Whereas a permanent speed sign attached to a lamppost would cost £1800.
After discussions it was Resolved to ask how many parishioners would like to be involved for the roadside operation – to evaluate at the next meeting, as to whether it would be more financially viable to have a permanent sign or to have a team of volunteers to operate the Roadside Operation.
Action RP
13. Neighbourhood Plan Update
Cllr Campbell made comment that he was still waiting for 2 areas to be walked for the Local Character Assessment, by Cllr Jackson & Cllr Chennells. This was to be completed by the next meeting to so the plan can be moved onto the next stage.
Action MJ/MC
14. War Memorial Fund Raising.
Cllr Wallis made comment regarding the ‘Hampden Plane Memorial’, that was to be erected in the Church Yard. The committee involved were hoping to secure grant funding for the memorial, but as jet have been unsuccessful.
The Parish Council may have to help in the application process for any potential funding as a long-standing organisation.
15. Playing Field Update
Comments were received regarding the late-night use of the Playing Field carpark and the loud music being played from the parked cars, which was being monitored by the PCSO’s. An option to install a gate so the carpark would be locked/shut overnight, to be discussed at the next meeting.
Action RP
16. To consider the electricity quotes for the Street Lighting
The Clerk made comment that she had obtained several quotes for the parish electricity, with the existing supplier being the best quote available. It was Resolved to continue with the existing suppler for electricity for the next 12 months. Action RP
17. Items for the next agenda/any other business
Comments were received regarding the location of the new kerb stones on High Street/Swinderby Road near the new development, the Clerk was asked to highlight the issue with North Kesteven Planning Dept. Action RP
Items for the next agenda – Gates for the Playing Field Carpark, Roadside Speed Operation.
Comments had been received regarding the entrance to the Station Carpark at Swinderby, that was now overgrown so visibility was very limited causing a hazard.
18. Date and time of next meeting
Tuesday 30th July 2019 at 7.30pm in Eagle Village Hall
Meeting closed 9.10pm