March 2021 MInutes
Minutes of Eagle & Swinethorpe Parish Council Meeting held on Tuesday 30 March 2021 at 7.30pm.
This meeting was conducted via Zoom for safety reasons due to (Corona Virus) Covid19.
Present – Cllr Martyn Jackson – Chair, Cllr Jane Wallis – Vice Chair, Cllr Colin Campbell, Cllr Jane Fulton-Sutton, Cllr Michael Chennells, Cllr David Parkes & Cllr Dawn Warnock.
Rachel Popplewell – Clerk
District Councillor Peter Overton.
County Councillor Mike Thompson
1 Member of the public.
Cllr Overton made comment that Elections are scheduled for the Thursday 6th May 2021, with people able to vote in person at polling stations. It is worth applying for a postal vote. You can take it in to the polling station yourself on the day if you wish. https://www.gov.uk/government/publications/apply-for-a-postal-vote .
Cllr Mike Thompson made comment that the rendering plant application for Villa Farm, is still out for consultation with comments still being accepted. The only main difference being the height of the chimney stacks.
Cllr Thompson gave an update on agenda item 13a, saying that Network Rail and Highways were working together to get the culvert unblocked at Meardsall. No date had been given to carry out the work.
Cllr Thompson & Overton left the meeting at 7.50pm.
Agenda Items.
1.Welcome & Apologies
The Chairman welcomed everyone to the meeting. Apologies were received from Councillor Nigel Bottom.
It was Resolved to accept the reasons for absence from Cllr Bottom. All agreed.
2.To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and request for dispensations.
None received.
3.Notes of the Parish Council Meeting held on Tuesday 23rd February 2021 to be approved as minutes.
The council Resolved to approve the notes as minutes and a true record.
All Agreed – Via online show of hands.
4.Clerks Update.
The Clerk made comment that the new laptop had been purchased and was now up and running, the reference book had also been purchased.
The old laptop was to be wiped of all its information and then destroyed.
Thanks, had been received from the Village Hall Committee as the Clerk has advised them of a second round of COVID funding that could be applied for.
The new grass cutting contractor had started this week.
The Clerk had received new updated legislation, confirming that remote meetings can no longer be held after the 6 May 2021. The date for the annual parish meeting would now be on the 20 April 2021 with the Parish Council meeting straight after. Date of the May meeting to be confirmed.
The Domestic rates bill for £0.00 had been received.
5.To consider the New Contractors Questionnaire.
The Chair made comment that the revised questionnaire was much improved.
After discussions it was Resolved to adopt the questionnaire. Thanks, were passed onto Cllr Campbell for putting all the information together.
6.To authorise the signing of orders for payment & to note bank balances and any monies received.
The councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All Agreed. Proposed by Cllr Wallis seconded by Cllr Fulton-Sutton.
Cllr Wallis offered to approve the payments online. Action JW
Parish Council – 28.02.2020 – £4,124.60
28.02.2021 - £4,226.07
Playing Field – 28.02.2020 - £274.18
28.02.2021 - £192.55
Savings Account £22,059.72
7.Playing Field Update.
a.Update on viewing the CCTV.
Cllr Wallis made comment that the CCTV had been altered so that viewing incidents could now be identified quicker. Remote access would also make viewing easier, WiFI was needed to do this, Cllr Campbell offered to get the price of a dongle. Action CC.
b.Intruder Alarm Costs
Cllr Wallis made comment that she had received a quote to install an intruder alarm at the playing field. After consideration it was Resolved to not pursue it further.
Cllr Campbell made comment that the Scouts would like to start using the Playing Field for activities over the summer. This request was approved.
8.To consider the Litter Picker Vacancy
The Clerk made comment that the Litter Picker had resigned due to personal reasons. Thanks, were passed onto the Litter Picker for doing an excellent job during his time with the Parish Council.
The Clerk was asked to advertise the job on the Website, Facebook, and the Noticeboard for 4 weeks.
Action Clerk.
9.To discuss the printing options for the Parish Council.
The Clerk made comment that the parish council do not own a printer, any printing is done via the Clerks own printer. After discussions it was Resolved to buy the Clerk a new printer should hers break.
10.Update regarding the site visit for the installation of the new Speed Signs.
The Clerk made comment that she had received comments/complaints regarding the locations of the new speed signs, could the location sites be re-considered to now include one sign located on Eagle Moor.
After discussions it was Resolved to install 3 speed signs on the entrance roads into the village except Swinderby Road/High Street entrance. The Clerk was asked to contact Lincolnshire Road Safety Partnership to consider a possible location along Eagle Moor instead of the Swinderby Road entrance.
The Clerk made comment that she had received the quote from Elan City for 4 solar powered speed signs for £7324.68 + VAT. After consideration it was Resolved to accept the quote.
Action Clerk.
11.To consider the following planning applications.
It was Resolved to submit ‘No Comment to the following application – All Agreed.
a.Alterations to existing dwelling to include conversation of loft & part of double garage to form additional accommodation together with erection of infill extension to link dwelling to existing garage.
6 Fledgling Close, Eagle. Ref – 21/0259/HOUS.
It was Resolved to Object to the application with the following comments – Consideration to be given to the increased amount traffic using the surrounding roads, and the impact on the Landscape.
b.Planning Application PL/0012/21
Lincoln Proteins: Animal By-Products/Rendering Plant, Villa Farm, Folly Lane, Norton Disney, Lincoln.
Action Clerk.
12.Neighbourhood Plan Update.
Deferred to the next meeting.
13.Swinderby Station to include update on
a.The Flooding Issues – See Cllr Thompson comments above.
b.Railway Crossing signal box.
Cllr Chennells made comment that the signal box is a 140year old Grade ll listed building. At a meeting with Network Rail they had hoped that the box would be adopted by either Swinderby or Eagle & Swinethorpe Parish Councils without any future maintenance contributions, or to have the signal box moved to a conservation site – Neither of these options were considered feasible.
Further options are to be considered by Network Rail.
14.Website Update.
The Clerk made comment that Cllr Warnock had ‘resigned’ from website duties due issues with her laptop. Thanks, were passed onto Cllr Warnock for maintaining the website.
The Clerk made comment that she would be undertaking the training this week to keep the website UpToDate.
15.Items for the Next Agenda/Any other business
Neighbourhood Plan.
16.Date & Time of the Next Meeting
Tuesday 20th April 2021 7.30pm.
Meeting closed 9.10pm
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