2021 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council meeting held on Tuesday 27 July 2021, at 7.30pm in Eagle Village Hall.

Present Cllr Campbell – Chairman, Cllr Wallis – Vice Chair, Cllr’s Chennells, Parkes, Brown & Fulton-Sutton.

Rachel Popplewell – Clerk.

Agenda Items 

1.    Welcome and Apologies.

The Chairman welcomed everyone to the meeting. 

Cllr Bottom – absent.

2.    To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None Received.

3.    Notes of the Parish Council meeting held on Tuesday 29th June 2021 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All Agreed.

Signed by the Chairman.

4.    Clerks Update & Correspondence 

Nothing to report.

5.    Finance.

a.    To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

It was Resolved to approve the following accounts for payment – All Agreed.

Cllr Wallis to approve the payments online

Action: JW

Bank Accounts at 30.06.2021                       Bank Accounts at 30.06.2021

Current Account – £6,275.75                          Current Account - £5,772.89

Playing Field Ac -    £152.36                           Playing Field -         £254.76

              Savings Ac -      £32,063.48

b.    To review the budget as at 30.06.2021

The Clerk made comment that the Parish Council was at 22% of target for the first quarter of the year. No amendments were required.

c.    To receive the Bank Reconciliation as at 30.06.2021

The bank reconciliation was presented to council, showing the accounts balanced.

6.    To review the following policies.

a.    Disciplinary Policy

b.    Grievance Policy

c.    Councillor Vacancy (Co-option) policy

It was Resolved to adopt the policies after reviewing – no amendments were required.

7.    To Review the bank signing mandate.

The Clerk made comment that due to recent resignations of councillors the bank mandate needed to be updated. 

It was Resolved to add Cllr Parkes onto the signing mandate – All agreed, show of hands.

Action Clerk

8.    To consider the following planning application 

a.    Conversion of an existing stables into a residential annexe.

6 High Street Eagle Lincoln Lincolnshire LN6 9DH

Ref - 21/0791/HOUS

The Parish Council submitted ‘no comment’ to the application.

9.    Village Hall Update. 

Cllr Parkes made comment that the Village Hall were happy to host meetings when required for the Neighbourhood Plan Consultations.

The Clerk asked if it would be possible to have a key to open the automatic door.

Action DP.

Thanks were passed onto the Clerk for forwarding on information to the Village Hall committee regarding COVID-19 grants that were available from the district council. They received approximately £20,000.

The village has received in the region of £30,000 additional funding from the district council, with the parish council receiving an extra £10,000 which has been used to install new speed signs.

10.    Update on the Speed Signs.

Cllr Campbell made comment that he had installed 3 of the 4 signs purchased. Last one to be installed within the next few weeks.

Thanks were passed onto Cllr Campbell.

11.    Swinderby Station update to include

a.    Station adoption.

After discussions it was resolved to not pursue this any further – All Agreed.

b.    Upkeep of the Carpark.

Cllr Chennells made comment that he was in talks with Network Rail regarding the blocked culvert that was still to be sorted. Cllr Chennells offered to spray off the weeds in the carpark.

Action MC.

The clerk advised that the ongoing maintenance (spraying & re gravelling) should be precepted for, perhaps £500pa to be put into Ear Marked reserves.                  

12.    Neighbourhood Plan Update.

Deferred to the next meeting 

CLLP to be forwarded to Cllr Brown.

Action Clerk.

13.    Playing Field Update to include.

a.    Fledgling Close.

The Clerk was asked to order two signs to be put up in the MUGA, with the following wording.

“Have fun, don’t forget your neighbours – noise travels.
  Please keep noise levels to a minimum.
  Thank you
  Eagle & Swinethorpe Parish Council.
  PCSO Mackie & PCSO Lingard.”

b.    No Comment,

c.    Wifi Costs – Deferred.

d.    Comments were received regarding the quality of the painting of the equipment that had rubbed off soon after. Clerk was asked to contact the contractor.

Action Clerk.

Comments were received regarding the condition of the kitchen block at the playing field, the roof has recently fallen in, and the debris has smashed the toilet block. 

After discussions the Parish Council made comment that the building be condemned as it wasn’t fit for purpose. It would either need to be demolished or refurbished, both of which would be expensive.

Comments to be put on the village FB page, along with an ask for volunteers to help with a possible refurbishment project.

Action All Councillors.

14.    Open Spaces update to include

a.    Comments were received regarding the dog waste bins at the park, one needs to be re-sited to replace a broken one.

Action Clerk.

b.    Comments were received regarding the hedge that had been planted on the verge opposite the entrance to Harrier Hill which was causing an obstruction.  The clerk was asked to contact Lincolnshire County Council.

Action Clerk.

15.    Items for the next agenda.

16.    Date and time of the next meeting.

Tuesday 31st August 2021at 7.30pm