2021 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council meeting held on Tuesday 31 August 2021, at 7.30pm in Eagle Village Hall.

Present Cllr Campbell – Chairman, Cllr’s Chennells, Parkes & Brown.

Rachel Popplewell – Clerk.

Mike Thompson – County Council

Agenda Items 

1.    Welcome and Apologies.

The Chairman welcomed everyone to the meeting. 

Apologies were received from Cllr Bottom, Cllr Wallis & Cllr Fulton-Sutton

It was Resolved to accept the apology & reason for absence – All Agreed.

2.    To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None Received.

3.    Notes of the Parish Council meeting held on Tuesday 27th July 2021 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All Agreed.

Signed by the Chairman.

4.    Clerks Update & Correspondence 

The Clerk made comment that she had sent the forms back to the Coop Bank to change the signing mandate. 

Cllr Parkes had received a key for the disabled access from the Village Hall Committee. The Clerk made comment that she had emailed the contractor regarding the painting of the play equipment & the installation of the Dog Waste Bin.

Cllr Chennells made comment that he was unable to spray the weeds off at the Carpark at this time, Clerk to contact the existing contractor for a quote.

Action Clerk.

5.    Finance.

a.    To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

It was Resolved to approve the following accounts for payment – All Agreed.

Cllr Chennells to approve the payments online

Action MC.

Bank Accounts at 31.07.2021                 Bank Accounts at 31.07.2020
Current Account –    £5,482.13                Current Account - £4,441.16
Playing Field Ac -        £144.11                Playing Field -         £248.24
Savings Ac -          £22,063.48

6.    To consider the option to access the Treescapes Fund to plant trees in non-woodland settings.

After discussions it was Resolved not to take up the offer, as the parish council didn’t have any additional land to plant trees on. 

7.    To consider the cost to allow a 3rd party to maintain the website.

After discussions it was Resolved to accept P Langford to maintain the website at a cost of £15pm – All Agreed, show of hands.

8.    To receive the external audit report for 2020/2021.

The Clerk made comment that the External Audit report had been received from PKF Littlejohn, no issues had been raised.

9.    To review the asset register.

The asset register was reviewed with comments being received regarding the value of the War Memorial; the Clerk was asked to get an UpToDate valuation for insurance purposes, everything else was okay.

Action Clerk.

10.    Village Hall Update. 

Cllr Parkes made comment that the Village Hall committee would be re-vamping the stage area and getting new benches with the COVID grant monies.

The Clerk offered to contact the committee to ask of they would like a page on the Parish Councils new website.

Action Clerk.

11.    Neighbourhood Plan Update.

The Chair made comment that he was waiting on information regarding the next step for the plan, and a then a decision would need to be made on whether to carryon with the plan or not. 

12.    Speed Signs update.

The chair made comment that all but one of the signs had been installed, they had been well received in the village and appear to be an impact with drivers.

13.    Playing Field update to include 

a.    Painting of the equipment.

The Clerk made comment that she was waiting on the contractor to come back and repaint the play equipment after the children had gone back to school. 

b.    To approve the wording for the Kitchen Block renovations.

Wording was approved for the Facebook post regarding the kitchen block renovations, Cllr Brown offered to put up the post.

Action LB.

14.    To discuss a 1–3-year plan for the Parish. 

Cllr Bottom suggested that the Parish Council have a 1–5-year plan for the village.

After discussions the following ideas were considered.

a.    To recruit more Councillors so the Parish Council has all the seats filled.

b.    Kitchen Block Project

c.    More Community Engagement – Cllr Brown offered to do a meet & greet at the yard sale in September.

15.    Items for the next Agenda.

Update from Litter Picker

16.    Date & time of next meeting 

Tuesday 28th September 2021 at 7.30pm

Meeting Closed at 8.45pm.