2022 Parish Council Minutes of Meetings

Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Tuesday 25th January 2022 at 7.30pm in Eagle Village Hall.

Present

Cllr Jane Wallis – Vice Chair, Cllr David Parkes, Cllr Liv Brown, Cllr Jane Fulton-Sutton, Cllr Bernadette Grayston & Cllr Michael Chennells.

Rachel Popplewell – Clerk.

4 members of public.

District Councillor Peter Overton 

County Councillor Mike Thompson

Cllr Overton made comment that due to COVID restrictions, only half of the councillors would be able to attend the next meeting of the District Council. There is likely to be an increase in the budget for the next financial year of approximately 2%. 

Cllr Thompson made comment that the planning application for the western growth corridor had been passed by the city council. Speed checks had been carried out along Eagle Moor by the police with the results due to published. 

Agenda Items 

1.   Welcome and Apologies.

In the absence of the Chair, Cllr Wallis chaired the meeting. 

Apologies were received from Cllr Bottom, Cllr Campbell & Cllr Parkin. 

It was Resolved to accept the apologies & reasons for absence – All Agreed.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None Received.

3.   To consider the following planning applications 

a.   Erection of front porch. 2 Daltons Close, Eagle, Lincoln. Ref – 21/1864/HOUS.

After discussions it was Resolved to submit ‘no comment’ to the application.

All agreed – show of hands

b.   Proposed plans for Village Farm, 20 High Street, Eagle.

Standing orders were suspended to allow members of public to join in the discussions.

The application is to convert the existing barn into a living space, along with the conversion of the existing cart shed into a single storey dwelling. Due to the village having reached its 10% growth allowance for new dwellings, support for the application and public consultation is required before being submitted to North Kesteven District Council.

After discussions it was Resolved to support the application – show of hands, all agreed. 

Standing orders were re-instated for the rest of the meeting.

4.   Notes of the Parish Council meeting held on Tuesday 21st December 2021to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All Agreed, show of hands. 

Signed by the Chairman.

5.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The clerk made comment that she had received an email from a resident who is concerned with the safety of Thorpe Lane in Eagle, specifically near to Moorthwaite & Poplar Farm where she has witnessed 3 incidents within 24 hours, one being a head on crash. 

The clerk made comment that the parish council were unable to put any measures in place, to improve the safety, without prior approval from Lincolnshire County Council as they are responsible for highways, she confirmed that an email had been sent to LCC asking for them to consider the following:

a.   Road re-dressing as the tarmac has been worn away

b.   White Lines along the outside of the road, a centre line wouldn’t be possible as the road isn’t wide enough

c.   Installation of a grit bin

d.   Installation of road signs 

Clerk was asked to contact the resident to advise of the outcome of the meeting.

Action Clerk.

The Clerk had received a request to purchase a new litter grabber at a cost of £12, it was Resolved to approve the request.

Action Clerk.

The Clerk reminded all Councillors that the list of training available was now out for the next quarter. 

6.   Finance

a.     To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

It was Resolved to approve the following accounts for payment – All Agreed.Date

Cllr Chennells to approve the payments online

Action MC.

Bank Accounts at 31.12.2021            Bank Accounts at 31.12.2020
Current Account – £6,462.02            Current Account - £2,165.49
Playing Field Ac -      £183.68            Playing Field -         £206.29
Savings Ac -     £16,968.27            Savings -    £27,040.41

b.   To receive the bank reconciliation as at 31.12.2021.

The bank reconciliation was presented to council, showing the accounts balanced.

c.   To review the budget as at 31.12.2021

The Clerk made comment that the Parish Council was at 65% of target up to the 31.12.202. No amendments were required.

d.   To Resolve to agree the Precept for 2022/2023.

After discussions it was Resolved to propose a Precept of £18,943 which is an increase of 9.79%. In monetary terms this is an increase of £5.78 on a band D property.

All Agreed – show of hands

Action Clerk.

7.   Playing Field Discussions to include:

a.   The quotes to remove the graffiti from the garage & play equipment.

The Clerk presented two quotes for consideration, after discussion it was Resolved to accept the quote from Chores Hygiene Management at a cost of £378+VAT – All Agreed, show of hands.

Action Clerk.

Cllr Wallis requested permission to view the CCTV, as the cameras appear to have been moved & there had been an increase in dog fouling at the park. Cllr Brown offered to help with the viewing

Action JW & LB.

Comments were also received regarding the dog waste bins that weren’t being emptied at the park & in the church, the Clerk was asked to contact NKDC.

Action Clerk.

8.   Eagle Village Hall Update.

Cllr Parkes made comment that the committee had received an additional COVID grant of £2667 from NKDC. 

Underneath the stage had been revamped, the option to purchase new tables & chairs was being considered at an approximate cost of £13,000.

The Village Hall Committee had agreed to install a post & chain fence around the new memorial, which will be located inside the church yard.

9.   Queens Platinum Jubilee Celebrations – to discuss options.

The village hall committee and the parish council would like to join together along with residents to help organise the ‘big lunch’ in celebration of the jubilee. Chairman to contact the village hall committee.

Action Cllr Campbell.

10.   To review the following policies.

a.   Emergency Plan – deferred to the next meeting

b.   Equality Policy

c.   Donations & Grants Policy

After discussions to was Resolved to adopt the Equality & Donations & Grants Policy.

11.   To discuss the Parish Councils’ Fields to include:

a.   Future Options

The Clerk made comment that she had received written confirmation that the existing tenant of the parish fields would be vacating them w.e.f.31.03.2021. Under the current agricultural agreement, the existing tenant can specify who the fields are passed onto. He has specified who the field located at Eagle Barnsdale will be passed onto. 

Options for the remaining field  

• to convert it into individual allotment plots that are available to all to rent or 
• to rent out the whole field to a farmer.  

b.   Advert for the Tender of the field on Eagle Moor.

An advert for both options would be circulated as an Expression of Interest, the outcome will then be discussed at the next parish council meeting.  

c.   New Tenancy Agreements & Associated costs.

A Tenancy Agreement is to be drawn up for the field at Eagle Barnsdale as a 5-year agreement.

12.   Hampden Plane Memorial

a.   Update regarding the dedication – the Clerk made comment that the dedication service is on 13.02.2022, starting at 3pm in the church, then moving out to the new memorial at about 3.30pm. Refreshments will be served in the hall afterwards.

b.   To Resolve to purchase a wreath for the memorial service – after discussion it was Resolved to purchase flowers to be laid on the new memorial (budget of £25), along with flowers to be presented to Glenda Spacey after the service, who has been the driving force behind the project (budget £25) – All agreed – show of hands, 

c.   Future Ownership of the memorial.

The Clerk made comment that the future maintenance of the memorial would fall under the responsibility of the parish council, a letter stating that the memorial had been gifted to the council would be needed, to then be added onto the parish asset register & insurance documents. 

13.   Facebook Usage

Cllr Brown made comment that the Facebook page would need to be closed and re-set up as a group, this would then allow us to carry out Poll’s as a way of consulting with residents.  Page views were slightly down on last month, partly due to ‘meet the councillor’ posts last month.

Action Cllr Brown

14.   Items for the next agenda.

Cllr Chennells offered to do a tour of the parish, to highlight the parish boundaries and point out the two fields owned by the council. 

15.   Date & time of next meeting 

Tuesday 22nd February 2022 at 7.30pm

Meeting Closed at 7.56pm.