2022 Parish Council Minutes of Meetings

Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 28th September 2022 at 7.45pm in Eagle Village Hall.

Present Cllr Colin Campbell – Chair, Cllr Jane Wallis – Vice Chair, Cllr Michael Chennells, Cllr Jane Fulton-Sutton, Cllr David Parkin, Cllr Liv Ray & Cllr Bernadette Grayston.

Rachel Popplewell – Clerk

Cllr Overton joined the meeting; no comments were received.

Apologies were received from Cllr Thompson & Cllr Appleby.

Agenda items.

1.   Welcome & Apologies.

The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Parkes; it was Resolved to accept the apology and reason for absence – All agreed show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 31st August 2022 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that 

The new padlocks had been put on the gates at the park, the litter picking grant had been applied for, for this year. 

Comments had been received regarding the hedge and the vehicle entrance, both needed some attention as they are overgrown, Cllr Chennells offered to cut the hedge back.    

Action Cllr MC.

5.   To review the asset register in line with the Insurance Policy schedule and approve the renewal premium for 2022/2023

The asset register was reviewed inline with the Insurance Policy, no amendments were required. It was Resolved to approve the annual premium of £ 1069.80, All agreed – show of hands.

6.   Finance

a.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Wallis – seconded Cllr Chennells.

Cllr Chennells to approve the payments online.

Action MC.

7.   To review the following policies

a.   Communications Policy

b.   Freedom of Information Publication Scheme

c.   To adopt Project Management Policy.

After discussions it was Resolved to review the Communication Policy & Freedom of Information policies and adopt the Project Management Policy.

All agreed – show of hands.

8.   Playing Field Update to include

a.   Update on the improvement works – Cllr Campbell

Cllr Campbell made comment that he was still waiting to meet with the contractor – update to follow at the next meeting.

b.   Future of the Kitchen/toilet block at the park.

After discussions it was Resolved to form a working group with Cllr Parkin, Cllr Wallis & Cllr Fulton-Sutton along with residents of the village to establish the best way forward for the kitchen block at the park.
       
9.   Update on the location for the Commemorative Platinum Jubilee Tree 

The Clerk made comment that she had contacted Eagle Community Primary school regarding the Commemorative tree, school are happy for it to be on their field, and for the children to be involved with the planting ceremony, their only request was that it was a dwarf/small tree, so it is easier to maintain in the future.

The tree that had been proposed was an oak tree, so the school field in hindsight wasn’t the right location. Cllr Chennells offered to consult with his tree specialist to find an appropriate spot  at the playing field.                                                                   

Action MC.

10.   Update on the new parish council logo

Cllr Campbell is going to go into school, to ask the children to design a new parish council logo over half term, for the winner to be picked during the November meeting.

Action CC.

11.   Accessibility around the village – update Cllr Wallis

Cllr Wallis had emailed Tarmac regarding accessibility around the gravel pits, no response had been received – deferred to the next meeting

Action JW.

12.   Items for the next Agenda.

Logo Competition

Playing field repairs

Accessibility around the village.

13.   Date & time of next meeting 

Wednesday 26th October 2022 (7.30pm arrive, meeting starts 7.45pm)

Meeting closed 8.45pm.