2022 Parish Council Minutes of Meetings

Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 27th July 2022 at 7.30pm in Eagle Village Hall.

Present Cllr Colin Campbell – Chair, Cllr Jane Wallis – Vice Chair, Cllr Michael Chennells, Cllr Jane Fulton-Sutton, Cllr David Parkin & Cllr David Parkes.

Rachel Popplewell – Clerk
County Councillor Mike Thompson
District Councillor Peter Overton.
1 member of the public.

Cllr Peter Overton made comment at a full council meeting had been held at NKDC where the new code of conduct had been adopted.

Cllr Mike Thompson made comment that the County views magazine included a survey where local authorities across greater Lincolnshire want to know how you use social media and where you get your news, so that we can best communicate with you.

The latest County Views survey asks how you consume social, digital, print and broadcast media. 

The survey is available now on www.letstalk.lincolnshire.gov.uk until 17 August. 

Make a difference - join the County Views panel and take the survey today!

Register online at: www.letstalk.lincolnshire.gov.uk/register

Or call: 01522 782116

Agenda items.

1.   Welcome & Apologies.

The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Grayston & Cllr Brown; it was Resolved to accept the apologies and reasons for absence – All agreed show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 29th June 2022 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that Network Rail would not white line the Station Carpark, as it is our responsibility.

The entrance gates and the painting at the park had been completed.

A request had been received from a resident for a village notice board, after discussions it was Resolved that as this had not been precepted for, and there are already 3 notice boards in the village, the request was declined.

The bollards at the station carpark had been removed but the repairs to the footpath at the park were still on going.

5.   Finance

a.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Wallis – seconded Cllr Chennells.

Cllr Parkes to approve the payments online.

Action DP.

Bank Accounts at 30.06.2022         Bank Accounts at 30.06.2021
Current Account – £4,458.89         Current Account - £6,275.75
Playing Field Ac -      £101.58         Playing Field -         £152.36
Savings Ac -     £31,971.47         Savings -    £32,063.48

b.   To Receive the bank reconciliation as at 30.06.2022

The clerk presented the Bank reconciliation showing the accounts balanced for the first quarter of the year, signed by Cllr Parkin.

c.   To review the budget as at 30.06.2022

The Clerk made comment that the Parish Council was at 30% of target for the first quarter of the year. No amendments were required.

d.   To consider the new electricity prices for the unmetered supplies for the village.

After discussions it was Resolved to accept the quote for a 2-year fixed deal. Proposed Cllr Parkin seconded Cllr Campbell. – All agreed, show of hands.

Action Clerk.

Standing orders were suspended to allow the member of public to join the discussions for the following agenda item.

6.   To discuss how to make our community more accessible.

The member of public made comment that the areas around the village away from the road & pavements are not very accessible. With most wheelchairs and pushchairs unable to venture off the main roads around the village.

Cllr Wallis offered to contact Tarmac to ask for their help/support with making the areas around the village easier to access especially on the sections that are currently being dug for gravel. 

7.   To consider the following planning application.

a.   Proposed tree works, 19 Hilltop Close, Eagle, Lincoln

Ref 22/0943/TPO

After discussions it was Resolved to submit no comment to the application. 

8.   To review the following policies

a.   Councillor Vacancy (Co-option) Policy

b.   Grievance Policy

c.   Disciplinary Policy

After discussion it was Resolved to review and adopt all polices above – including the amendments to the co-option policy. All Agreed, show of hands.

9.   To consider adopting the new Code of Conduct issued by North Kesteven District Council.

After discussions it was Resolved to adopt the new code, proposed Cllr Fulton-Sutton seconded by Cllr Wallis – All agreed, show of hands.

10.   To adopt the new Model Standing Orders April 2022 version.

After discussions it was Resolved to adopt the new version of Standing Orders, proposed Cllr Wallis seconded by Cllr Parkin – All agreed, show of hands.

11.   To adopt revised Financial Regulations

After discussions it was Resolved to adopt the new Financial Regulations, proposed Cllr Wallis seconded by Cllr Parkin – All agreed, show of hands.

12.   Playing Field – gate key keepers

Cllr Wallis made comment that a list of key holders for the playing was needed as a point of reference for when access is required onto the field by contractors.

Any councillor with a set of keys please bring to the next meeting so a list can be made, and additional keys cut if required.

All Councillors.

13.   To consider an alternative Parish Council logo

Cllr Fulton-Sutton asked that the council consider adopting a new council logo, which reflected the council of today. 

After discussions it was Resolved to consider a new logo, designs to be considered. 

Action Cllr Campbell & Cllr Fulton-Sutton

14.   Items for the next agenda

Location for the Platinum Jubilee Commemorative Tree 

15.   Date & time of next meeting 

Wednesday 31st August 2022 at 7.30pm.