2022 Parish Council Minutes of Meetings

Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 26th October 2022 at 7.45pm in Eagle Village Hall.

Present

Cllr Colin Campbell – Chair, Cllr Jane Wallis – Vice Chair, Cllr Jane Fulton-Sutton, Cllr David Parkes, Cllr Liv Ray & Cllr Michael Chennells.

Rachel Popplewell – Clerk

1 member of the public.

Cllr Overton – District Councillor

Cllr Overton made comment that grants are available from the district council for various projects.  The district council are still aiming to be carbon neutral by 2030.

Agenda items.

1.   Welcome & Apologies.

The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Parkin & Cllr Grayston; it was Resolved to accept the apologies and reasons for absence – All agreed show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 26th October 2022 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that she had contacted Lincolnshire Road Safety Partnership (LRSP) for an update, regarding the possibility of a pedestrian/zebra crossing near the school, yet no response had been received. 

Cllr Thompson is also following up on the grit bin and improvements to Thorpe Lane ‘S’ bend

5.   Finance

a.   To consider the annual invoice for payment to the Eagle Eye for £150.

Comments were received regarding the recent issues of the Eagle Eye and its content. After discussions it was Resolved to contact the editor of the Eagle Eye to offer the Parish Councils support and to raise their concerns, the invoice would be paid in instalments the first payment being £40. Cllr Campbell offered to contact the editor before payment was sent. All agreed – show of hands.

Action Cllr Campbell & Cllr Wallis.

b.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Wallis – seconded Cllr Parkes.

Cllr Wallis to approve the payments online.

Action JW.

Cllr Chennells asked for a copy of the inventory of the streetlamps to be circulated, to ensure all the streetlamps are LED or equivalent.

Action Clerk.

c.   Items for consideration for the budget 2023/2024.

Repairs to street lighting, as per the quote received from E-on, have been scheduled in for the next financial year.

Grass cutting quotes, after discussions it was Resolved to renew the grass cutting contract with the existing contractor, Continental landscapes for, a further 3 years. – All agreed.

Clerk was asked to circulate a draft budget prior to the next meeting.

Action Clerk.

6.   Playing Field Update to include.

a.   To discuss the findings of the public consultation for the Playing Field.

Cllr Wallis made comment that from the responses received the majority voted in favour of renovate/replace. The Clerk was asked to investigate the Scape project via Lindum Group to look at options for the building at the park.

Action Clerk.

b.   Risk Assessments for the Playing Field.

The Chair made comment that risk assessments for all the playfield needed to be in place, one being a tree report. The Clerk made comment that she has received 2 quotes for the tree surveys. After discussions it was Resolved to approve the quote from Continental Landscapes. 

7.   To review the following policies

a.   Training & Development Policy

b.   Social Media Policy

After discussions it was Resolved to review & accept the policies.

All agreed – show of hands.

8.   Update on the location for the Commemorative Platinum Jubilee Tree 

Cllr Chennells made comment that a location near to the MUGA had been identified as the best place for the tree. A plaque would be purchased using the remaining grant funding. Cllr Chennells would supply the ‘English Oak’ along with tree guard.

Action Cllr Chennells & Cllr Ray. 

9.   To judge the new Parish Council Logo Competition

The Chair made comment that he had been overwhelmed by the number of entries received from the school for the new logo. The councillors judged the competition with a winning design being chosen. The Chair would present the prize at the next assembly in school.

Thanks were passed onto all who entered. 

10.   Kings Coronation celebrations.

The Chair made comment that after the success of the street party to celebrate the Queen’s Platinum Jubilee, could a similar celebration be organised for the Kings Coronation? Cllr Ray offered to speak to the group of volunteers who organised the jubilee street party. 

11.   Items for the next Agenda.

12.   Date & time of next meeting 

Wednesday 21st December 2022 (7.30pm arrive, meeting starts 7.45pm).

In accordance with the Public Bodies (Admissions to Meetings) Act 1960, the parish council Resolved that members of the personnel committee move into closed session to consider the following items.

a.   Notes of the Personnel Committee meeting held on Saturday 19th November 2022, in closed session to be approved as minutes.

It was resolved to approve the notes as minutes and a true copy – All Agreed, show of hands signed by Cllr Parkes.  

Meeting closed 9.25pm.