June 2022 Minutes

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Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 29th June 2022 at 7.30pm in Eagle Village Hall.


Councillor Michael Chennells, Councillor Jane Fulton-Sutton & Councillor Liv Brown.

Rachel Popplewell – Clerk

County Councillor Mike Thompson

District Councillor Peter Overton.

Comments were received from Councillor Thompson regarding Thorpe Lane; a site visit had taken place with managers from Lincolnshire Highways Dept – a report is now pending.

Age UK is offering advice to the over 50’s under the ‘Warm & Wise scheme’

Advice on reducing energy bills
FREE energy saving devices
Priority Service Registration
Income advice through benefit and grant checks
Energy saving tips, information, and signposting

warmandwise@ageuklsl.org.uk      03455 564 144 (ex 1240)

Councillor Overton made comment that a planning application has been approved for 300,000 chickens at Brant Broughton. Additional finding has been made available for maths teaching in schools, to help more children achieve a Grade 4 or above.

The Sculpture Exhibition at Doddington Hall is now open until September 2022

Agenda items.

1.   Welcome & Apologies.

In the absence of the Chair, Councillor Brown Proposed that Councillor Chennells chaired the meeting, seconded by Councillor Fulton-Sutton, All Agreed.

It was Resolved that Councillor Chennells would chair the meeting.

Apologies were received from, Councillor Campbell, Councillor Wallis, Councillor Parkes, Councillor Parkin & Councillor Grayston, it was Resolved to accept the apologies and reasons for absence – All agreed show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Tuesday 25th May 2022 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that she had contacted Lincolnshire Highways regarding the overhanging hedge on Lincoln Road, asking them to contact the landowners. The new email addresses are still on-going with it being a gov.uk address it must be verified. 

No date for the repairs at the park had been received – Clerk was asked to contact the contractor

Action Clerk.

A sign had been put on the letter box at the village hall denoting that it belongs to the Parish Council.
5.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Councillor Brown – seconded Councillor Chennells.

Councillor Chennells to approve the payments online.

Action MC


Bank Accounts at 31.05.2022         Bank Accounts at 31.05.2021
Current Account – £6,402.56         Current Account - £2,307.37
Playing Field Ac -      £127.85         Playing Field -         £161.19
Savings Ac -     £31,971.47         Savings -    £37,063.48

Donation of paint to the value of £233.86 received from Witham Oil & Paint for the entrance gates and play equipment.

6.   Queens Platinum Jubilee –

a.   Update on the celebrations.

Councillor Brown made comment that the day had been success with lots of residents attending the street party. Over 350 had RSVP’d to say they would be attending. Thanks were passed on to everyone who help set up the tables & chairs and tidied away afterwards. Thanks, were also passed on to Mr N Howe from ABBA Plant hire for the loan of the bollards and street signs.

Action Councillor Brown to write to Mr Howe.

b.   To discuss a location to site the beacon.

Councillor Brown made comment that a suggestion had been received to site the beacon at more permanent location, the first choice being at the trig point located on Slacks Hill. Councillor Chennells offered to investigate the possibility with Councillor Brown confirming that it would need to be concreted in, a local tradesman had offered to install it.            

Action MC & LB.

c.   To discuss the planting of a tree, to commemorate the Platinum Jubilee.

Councillor Brown made comment that with the remaining funds from the National Lottery grant it was suggested that a tree be planted at the park with a plaque to commemorate the celebrations. Councillor Chennells offered to donate an English Oak Tree in keeping with the village heritage. 

Councillor Mike Thompson made comment that grants are available for ‘amenity spaces – signage’ – link to be forwarded. 

7.   To appoint the Internal Auditor for the Years ending 31st March 2023 & 31st March 2024.

After discussions it was Resolved to appoint Mr S Fletcher as the Internal Auditor for the financial years ending 31st March 2023 & 31st March 2024.

Action Clerk.

8.   To consider the following planning applications – 

a.   Erection of Single Storey rear extension. Hunters Moon, Eagle Barnsdale. 

Ref – 22/0739/HOUS

b.   Erection of Single storey rear extension. Gothern, 8 Lincoln Road, Eagle.

Ref – 22/0791/HOUS

After discussions, the Parish Council Resolved to submit ‘no comment’ to both of the applications.

9.   To review the following policies

a.   Subject Access Request Procedure

b.   Data Protection Policy

c.   Data Breach Policy

d.   Data Map

e.   Records Retention Policy

After discussion it was Resolved to review and adopt all polices above – no amendments were required. All Agreed, show of hands.

10.   To receive the GDPR security Checklist from all Councillors.

The Clerk made comment that she had received checklists back from all councillors except Councillor Parkin & Councillor Grayston.

Action Councillor Parkin & Grayston.

11.   Items for the next Agenda.

Accessibility for the Community.

12.   Date & time of next meeting – 

Wednesday 27th July 2022 at 7.30pm.