October 2022 Minutes

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Eagle & Swinethorpe Parish Council

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 26th October 2022 at 7.45pm in Eagle Village Hall.

Present Cllr Colin Campbell – Chair, Cllr Jane Wallis – Vice Chair, Cllr Jane Fulton-Sutton, Cllr David Parkin, Cllr David Parkes, Cllr Liv Ray & Cllr Bernadette Grayston.

Rachel Popplewell – Clerk

Cllr Overton – District Councillor

Cllr Overton made comment that NKDC were in a strong position financially, with reserves of £10 million. The council are in the process of refitting 300 homes that they own, to ensure they are better insulated.

Cllr Thompson – County Councillor.

Cllr Thompson made comment that he had contacted Highways Dept regarding the grit bin for Thorpe Lane, no update was available.

The Community Risk Management Plan engagement is about identifying what people in Lincolnshire think are the greatest fire risks to them and is open for responses until 2pm on Wednesday 7thDecember 2022.You can find more information, and the opportunity to participate here: www.letstalk.lincolnshire.gov.uk/crmp

Agenda items.

1.   Welcome & Apologies.

The Chair welcomed everyone to the meeting.

Apologies were received from Cllr Chennells; it was Resolved to accept the apology and reason for absence – All agreed show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 28th September 2022 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that she had contacted Lincolnshire Road Safety Partnership (LRSP), regarding the possibility of a pedestrian/zebra crossing near the school, the most appropriate option would be to have a School Crossing Patrol, the criteria for this is being assessed by road safety – results to be received in due course.

A request from a resident to implement a 40mph speed limit through Eagle Hall had been received, this again had been referred to LRSP, this had been declined due to the low numbers of roadside development, collision statistics, therefore the criteria hadn’t been met.

The fixed electricity prices for the playing field, were due to expire on the 14.12.2022, with a variable rate or a 12month fixed offered for the renewal.

After discussions it was Resolved to accept the 12month fixed rate of 53p/day standing charge & 78.52p/kwh – all agreed, show of hands.

Cllr Campbell had spoken to the school, asking the children to design a new parish council logo, entries are to be collected on 18th November with the competition being judged at the next parish council meeting on the 30th of November. A £10 book token the prize for the winning entry.

Cllr Wallis had contacted Tarmac regarding making the walkways around the gravel pits more accessible for all. The walkways are classified as permissive paths, precautions must be taken to prevent accidents. They have restricted motor bikes, which has also negated pushchairs & wheelchairs. Tarmac representative did take onboard comments and will try to incorporate anything he can when establishing recreational areas. 

The clerk was asked to contact Tarmac to request plans to see the final design.

Action Clerk.

5.   Finance

a.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Wallis – seconded Cllr Parkes.

Cllr Parkes to approve the payments online.

Action DP.







EAGLE Village Hall





YU energy (direct debit)





YU energy (direct debit)










Royal British Legion





Continental Landscape
























Bank Accounts at 30.09.2022

Bank Accounts at 30.09.2021

Current account - £1,129.71

Current account - £4,201.27

Playing Field account - £156.94

Playing field account - £126.39

Savings account - £26,871.47

Savings account - £22,063.48


b.   To review the budget as at 30.09.2022

The clerk presented the budget showing the council being at 64% of target should be 50%, the slight increase due to the repairs to the playing field footpath.

No amendments were required to the budget.

c.   To receive the bank reconciliation as at 30.09.2022.

The clerk presented the Bank reconciliation showing the accounts balanced for the first half of the year, signed by Cllr Ray.

d.   To approve the purchase of a wreath for the Remembrance Day Service.

After discussions it was Resolved to purchase a wreath at a cost of £50.

All agreed -show of hands.

6.   To review the following policies

a.   Pay Policy

b.   CCTV Policy

c.   Health & Safety Policy

After discussions it was Resolved to review & accept policies, with an amendment to the CCTV policy.

All agreed – show of hands.

7.   Playing Field Update to include

a.   Update on the improvement works – Cllr Campbell

Cllr Campbell made comment that he had met with the contractor and identified the work to still be finished off - update to follow at the next meeting.

Action CC

b.   Buildings Update for the Playing Field.

Cllr Wallis made comment that she put together a list of possible options/ideas for the future of the kitchen block at the park. 

Consultation with residents was needed to help formulate a plan to move the project forward.

Cllr Wallis along with all councillors offered to put together a questionnaire to be distributed around the village, with a coffee morning to receive the questionnaires and comments back. 

The outcome to be discussed during the November meeting.

Action JW
8.   Update on the location for the Commemorative Platinum Jubilee Tree 

Deferred to the next meeting.

9.   Items for the next Agenda.

Village Hall update.

10.   Date & time of next meeting 

Wednesday 30th November 2022 (7.30pm arrive, meeting starts 7.45pm)

Meeting closed 9.15pm.