March 2023 Minutes
Eagle & Swinethorpe Parish Council
Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 29th March 2023 at 7.45pm in Eagle Village Hall.
Present Cllr Colin Campbell Chair, Cllr Jane Wallis – Vice Chair, Cllr Jane Fulton-Sutton, Cllr Michael Chennells, Cllr David Parkin, Cllr O Ray & Cllr Bernadette Grayson.
Rachel Popplewell
Cllr Peter Overton – District Councillor.
Cllr Overton made comment that he had sent through his Annual Report. District Councillors are up for election on the 4th May 2023. Cllr Overton will be standing for District Councillor for Witham St Hugh’s and County Councillor for Skellingthorpe & Eagle ward.
The Chair thanked Cllr Overton for his support and keeping the Parish Council informed of what is happening at NKDC.
Agenda items.
1. Welcome & Apologies.
Chair welcomed everyone to the meeting.
Apologies were received from Cllr Parkes: it was Resolved to accept the apology and reason for absence – All agreed show of hands.
The Chair passed his thanks on to Cllr Mike Thompson – County Councillor, who has recently stood down from his position as a County Councillor for Lincolnshire County Council.
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
None received.
3. Notes of the Parish Council meeting held on Wednesday 22nd February 2023 to be approved as minutes.
It was Resolved to approve the notes as minutes and a true record – All agreed.
Signed by the Chair.
4. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The clerk made comment that the Village Hall hire costs were increasing by 50p per hour.
The parish council had received £150 alternative fuel payment for the playing field electricity.
The Non-domestic rates bill had been received for £0.00. (Small business relief applied)
The speed sign on Scarle Lane had been sent off for repair.
5. Finance
a. To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).
The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr Wallis – seconded Cllr Parkes.
Cllr Wallis to approve the payments online.
Action JW.
|
Date |
Name |
Net |
VAT |
Total |
|
29.03.2023 |
EAGLE Village Hall |
£18.00 |
|
£18.00 |
|
29.03.2023 |
YU energy (direct debit) |
414.14 |
20.71 |
434.85 |
|
29.03.2023 |
YU energy (direct debit) |
£39.79 |
£1.99 |
£41.78 |
|
29.03.2023 |
Fasthosts |
£2.19 |
£0.44 |
£2.63 |
|
29.03.2023 |
Opus Energy (direct debit) |
£30.96 |
£1.55 |
£32.51 |
|
29.03.2023 |
Microsoft Office |
£59.99 |
|
£59.99 |
|
29.03.2023 |
HMRC |
£60.00 |
|
£60.00 |
|
29.03.2023 |
Salaries |
£480.60 |
|
£480.60 |
|
29.03.2023 |
Global Vision |
£165.00 |
£33.00 |
£198.00 |
|
29.03.2023 |
ICO |
£35.00 |
|
£35.00 |
|
29.03.2023 |
E-ON |
£241.50 |
£48.30 |
£289.80 |
|
|
Total |
£1547.17 |
£105.99 |
£1653.16 |
|
Bank Accounts at 28.02.2023 |
Bank Accounts at 28.02.2022 |
|
Current account - £3,557.39 |
Current account - £4,538.82 |
|
Playing field account - £71.61 |
Playing field account - £162.32 |
|
Savings account - £16,904.81 |
Savings account - £16,968.27 |
6. Playing Field
a. To approve the moss cleaning costs of £425.00 (retrospectively).
It was Resolved to approve the moss clearing costs of £425.00.
App agreed – show of hands.
b. To discuss emptying the kitchen block and consider the quotes for a skip.
After discussions it was Resolved to hire an 8yard skip at a cost of £210. To be delivered on the 28th April 2023, for the kitchen block to be emptied by Councillors on Saturday 29th April 2023.
All agreed – show of hands.
Action Clerk.
c. To consider the quote to repair the CCTV cameras.
After discussions it was Resolved to approve the quote from the current maintenance contractor (Global Vision) of £350+ Vat. All agreed – show of hands
Action Clerk.
d. Kitchen block update.
The current condition of the kitchen block was discussed, with the outcome being that a survey of the foundations and bricks & mortar was required before any future plans could be considered.
Action Cllr Chennells.
7. To review & adopt the following policies.
a. Community Engagement Policy
b. Privacy Notice
c. Accessibility Statement.
After discussions it was Resolved to adopt the policies – no amendments required.
8. Village Hall update.
Price increase of 50p per hour was noted.
9. To receive comments on the revised Local Plan.
Cllr Grayston made comment that the plan was still ‘a Draft Plan’. Within the plan areas in and around the village had been identified as possible locations for development with a further 16 properties allowed for the village to meet quota.
10. To receive comments on the announcement regarding the future of the PCSO’s.
Cllr Wallis asked that ‘Thanks’ were passed onto the local PCSO’s for their continued support, help and advice. The parish council were concerned to learn that PCSO numbers are being reduced from 10 to 2. The 2 still in situ would be based in Sleaford town centre.
11. Items for the next agenda.
12. Date & time of next meeting
Wednesday 26th April 2023 (7.30pm arrive to set up, meeting starts 7.45pm).
Meeting closed 8.45pm