August 2023 Minutes
Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 30th August 2023 at 7.00pm in Eagle Village Hall.
Present Cllr David Parkes - Chair, Cllr Bernadette Grayston, Cllr Neil Faulkner, Cllr Jane Fulton-Sutton & Cllr Jane Wallis.
Rachel Popplewell – Clerk.
Cllr’s Chris Goldson & Richard Johnston– District Councillor.
Cllr Alan Briggs – County Councillor.
1 member of the public.
Cllr Johnston made comment that NKDC meeting schedule is reduced during August, due to holidays.
Cllr Goldson made comment that he had been contacted on numerous occasions regarding the amount of fly-tipping on Beehive Lane, which seems to be on the increase.
The member of public made comment that he had managed to contact Highways at LCC, with the help of Cllr Briggs to arrange a site visit for the new road signs. Cllr Chennells & Cllr Faulkner offered to attend, to support the application.
Agenda items.
1. Welcome & Apologies.
Chair welcomed everyone to the meeting.
Apologies were received from Cllr Parkes & Cllr Chennells.
It was Resolved to accept the reason for absence and the apologies – all agree, show of hands.
2. To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.
None received.
3. Notes of the Parish Council meeting held on Wednesday 26th July 2023 to be approved as minutes.
It was Resolved to approve the notes as minutes and a true record – All agreed.
Signed by the Chair.
4. Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.
The Clerk reminded councillors of the meeting with Rev Vaughan regarding the local NHS provision and the NKDC Engagement event, where the District Council are hoping to explore the council’s ambitions & future directions in relation to climate change.
The anti-vandal paint has been applied to the CCTV camera pole, although the camera has since been pulled off the pole & broken, with access coming from the other side of the kitchen block.
Cllr Wallis & Cllr Fulton-Sutton offered to check the CCTV to try and identify the culprit, and to report it on 101.
A new padlock had been put on Swinderby Station car park barrier, due to the previous lock being broken.
The play park is still looking untidy, along with the play area.
Clerk to contact O/S contractor.
The hedge at Swinderby Station carpark, had been cut back, Cllr Chennells was unhappy with the job as it isn’t as per the request. Cllr Chennells offered to contact.
Action MC.
The Clerk made comment that the login details had been received for Cllr Grayston, although the letter from the Co-op Bank confirming the signatories was incorrect.
Clerk to contact.
5. Finance
a. To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).
The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr J Wallis – seconded Cllr D Parkes.
Cllr J Wallis to approve the payments online.
Action JW.
X
X
b. To consider and approve the quote to carry out the tree works as per the tree report of June 2023.
After consideration it was Resolved to approve the quote from Springwood Tree Services Ltd.
All agreed, show of hands.
c. To receive the External Auditors report.
The Clerk made comment that the external audit report had been received from PKF Littlejohn LLP. No matters had been raised. The report has been posted on the website and notice board.
The Practitioner’s Guide has now been updated to make it mandatory for the council to have a gov.uk or org.uk email address from year ending 03.2024, with it linked to the Council’s website. The Clerk confirmed that the council complies with the new guidance.
The Chair passed on Thanks to the Clerk for External Audit report.
6. To consider & approve the new Parish Council Logo design, and any associated costs.
Cllr Grayston presented a possible design to Councillors, which now is to be converted into a digital format, then presented to council at the next meeting for adoption.
Action BG
7. Items for the next agenda
Update from the Scouts.
Setting of Litter Pick dates.
Update from the meeting with Rev Vaughan regarding the local NHS provision.
Eagle Hall speed signs.
CCTV repairs.
8. Date & time of next meeting
Parish Council Meeting Wednesday 27th September 2023 at 7.00pm.
Meeting closed 7.50pm