2023 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 26th July 2023 at 7.00pm in Eagle Village Hall.

Present Cllr David Parkes - Chair, Cllr Jane Fulton-Sutton & Cllr Pat Parkes. 

Rachel Popplewell – Clerk.

Richard Johnston– District Councillor.

2 members of the public.

Comments were received from the members of the public, regarding their proposed plan to install new signs at Eagle Hall, to highlight the boundary of the hamlet within the parish. They are hoping to access the Shared Prosperity Fund to finance the project. Confusion has arisen as to whether permission is required from Lincolnshire County Council Highways or from NKDC planning, or both, time is of the essence to enable them to access funding. The Chair made comment that the parish council are happy to support the project. 

Further comments were received regarding a speed limit reduction for Eagle Hall, the survey carried out by Lincolnshire Road Safety Partnership, had been carried out in March 2023, when the area was in the middle of a diversion route for water works from Anglian Water. The resident asked if it would be possible to apply again to carry out the survey at a more appropriate time.

The Clerk was asked to investigate.

Cllr Johnston made comment that NKDC are one of the planning consultees for the 3 solar farms & new reservoir that are currently in the pipeline, the final decision with all the application will come from central government.
 
Agenda items.

1.   Welcome & Apologies.

Chair welcomed everyone to the meeting.

Apologies were received from Cllr Wallis, Cllr Grayston, Cllr Faulkner & Cllr Chennells.

It was Resolved to accept the reason for absence and the apologies – all agree, show of hands.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 26th July 2023 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The clerk confirmed that the £25 donation has been paid to FOES.

The banking app has been sorted for Cllr Chennells, the clerk is still awaiting confirmation that Cllr Grayston has been added.

The litter picking kits have been delivered, to include 8 new pickers, bin bags & high viz jackets. 1st/2nd of September was suggested for a village litter pick. To be advertised. 

Employment training has been booked for Cllr P Parkes. 

5.   Finance

a.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr P Parkes – seconded Cllr D Parkes.

Cllr D Parkes to approve the payments online.

Action DP.

b.   To receive the Bank Reconciliation as at 30.06.2023.The clerk presented the Bank reconciliation showing the accounts balanced for the first quarter of the year, signed by Cllr Fulton-Sutton.

c.   To review the budget as at 30.06.2023.

The Clerk presented the budget to Council, showing that the Council were at 102% of income target and 40% of spending. The slight over spends being the repairs & replacement of lampposts in the village. No amendments were required. 

d.   To approve the quote to cut back & tidy up the hedge at Swinderby Station (retrospectively).

It was Resolved to approve the quote from the Councils open spaces contractor of £495 + VAT. All agreed – show of hands. 

e.   To consider and approve the quotes to cut back and tidy up the hedge at the playing field.

The Clerk presented the quotes to Council, after consideration it was Resolved to accept the quote from Springwood Tree services, all agreed – show of hands.

Action Clerk. 

6.   Playing Field update.

a.   To discuss the new tree report, and to Resolve to approve further actions & costs. 

The report highlighted that a few of the trees required routine maintenance and one tree to be removed as it had died, the Clerk was asked to get a quote to carry out the works from Springwood Trees to include it when they were doing the trimming of the hedge.

Action Clerk.

b.   Update on the meeting with the Scouts.

Cllr Fulton-Sutton made comment that Councillors had, had a successful meeting with the Scouts. They are considering moving to new bigger premises and Eagle Playing appeared to be a good location. The Scouts need space for 40 people, they have access to grants that could be used in building a new Scout Hut. They would need a bigger carpark than that currently at the playing field. 

Councillors are now waiting on further update from the Scouts before further discussions can take place.

c.   To consider putting Anti-Vandal paint on the Kitchen Block. 

After discussions it was Resolved to put Anti-Vandal paint & on the pole with the CCTV camera on, to prevent any further damage. All agreed – show of hands.

Action Clerk.

7.   To consider & approve the new Parish Council logo design and approve any associated costs.

Deferred to the next meeting.
                       
8.   To review the following policies.

a.   Disciplinary Policy

b.   Councillor Vacancies (Co-option) Policy

c.   Grievance Policy Items for the next agenda.

After discussion it was Resolved to review and adopt all polices above - All Agreed, show of hands.

9.   Items for the next agenda 

Logo
Litter Pick Plans
          
10.   Date & time of next meeting 

Parish Council Meeting Wednesday 30th August 2023 at 7.00pm.

Meeting closed 8.10pm