2023 Parish Council Minutes of Meetings

Minutes of Eagle & Swinethorpe Parish Council meeting held on Wednesday 28th September at 7.00pm in Eagle Village Hall.

Present Cllr Bernadette Grayston – Vice Chair, Cllr Neil Faulkner, Cllr Jane Fulton-Sutton, Cllr Michael Chennells, Cllr Pat Parkes & Cllr Jane Wallis. 

Rachel Popplewell – Clerk.

Cllr Richard Johnston– District Councillor.

1 member of the public.

Cllr Johnson made comment that normal business had now been resumed at NKDC after the summer break. 

The member of public asked questions regarding the maintenance program of the hedges & trees at the playing field for his A level geography course. Cllr Chennells offered to help further with water levels and monitoring. 

Agenda items.

1.   Welcome & Apologies.

Chair welcomed everyone to the meeting.

Apologies were received from Cllr D Parkes.

It was Resolved to accept the reason for absence and the apology – all agreed, show of hands.

Cllr Grayston Chaired the meeting.

2.   To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and requests for dispensations.

None received.

3.   Notes of the Parish Council meeting held on Wednesday 30th August 2023 to be approved as minutes.

It was Resolved to approve the notes as minutes and a true record – All agreed. 

Signed by the Chair.

4.   Clerks Update & Correspondence, and to Resolve to agree any subsequent actions.

The Clerk made comment that the bank mandate was UpToDate with signatories, 3 previous Councillors needed to be removed, the form was signed by councillors to send to the Co-op bank.

The clerk asked if the Council would like to purchase a poppy wreath, it was Resolved to purchase a poppy wreath to the value of £50.00. All agreed – show of hands.

5.   To review the asset register.

After discussions, the addition of the lights, bike stands, barrier and flooring at the carpark are to be added, Clerk to ensure that they are included in the parish insurance

Action Clerk.

Clerk to update at the next meeting. 

6.   Finance

a.   To authorise the signing of orders for payment, note bank balances & any monies received (list previously circulated).

The Councillors considered the list previously circulated. It was Resolved to approve the following orders for payment – All agreed. Proposed Cllr J Wallis – seconded Cllr P Parkes.

Cllr M Chennells to approve the payments online.

Action MC.

Payment for the Swinderby Station works was withheld, as the contractor still needed to finish the job. Date

b.   To approve the Parish Council Insurance renewal premium, currently on a 3-year Long Term agreement. 

After consideration it was Resolved to approve the annual premium of £1,097.02.

All agreed, show of hands. 

7.   To approve the new Parish Council Logo design, and any associated costs.

Deferred to the next meeting.

8.   To consider the following planning application.

a.   Extension and re-roof of existing garage to provide gym/office space and sunroom.

21 Church Lane, Eagle, Ref – 23/0928/HOUS.

After discussions it was Resolved to submit ‘no comment’ to the application.

9.   To review the following policies.

a.   Freedom of Information and Publication Scheme

b.   Communications Policy

c.   Project Management Policy.

After discussions the policy were reviewed, the only amendment was to Publication Scheme, as the asset register is now on the website.

All agreed – show of hands.

10.   Eagle Eye Continuity

Cllr Wallis made comment that no volunteers had come forward to help run the Eagle Eye, unless additional help was found the magazine would close.

A suggestion of Toucan printers was put forward, the Clerk was asked to investigate and pass any information onto Cllr Wallis

Action Clerk.    

11.   Playing Field 

a.   To approve the costs to replace the CCTV camera on the kitchen block.

After discussions it was Resolved to accept the quote for the colour camera at a cost of £160.95 + VAT. All agreed – show of hands.

b.   Playing Field hedge trimming progress.

Cllr Wallis made comment that the hedge at the park didn’t look like it had been trimmed back all the way down nor had the entrance gate at the far end of the field, the Clerk was asked to contact the contractor.                                                 

Action Clerk.

c.   Update from the Scouts.

Councillors were meeting with an architect to discuss design, size and put forward a list of priorities. Updates to follow at the next meeting.

12.   Update from the meeting with Rev Vaughan regarding Health Services.

Councillors had met with Rev Vaughan and the practice manager from Collingham Surgery to highlight the issues when care was across differing trusts/boundaries. There appears to be a lack of communication from one NHS trust to another.

Rev Vaughan had asked that parishioners come forward with their experiences as he is writing a letter to be sent to the Integrated Care board. 

13.   To set a date for the Litter Picking Event.

Deferred to the spring.

14.   Eagle Hall, update on speed limit and new signs.

Permission had been received from LCC to install new ornate road signs. The Clerk confirmed that they would be covered under the parish council insurance. 

The signs that had been considered were made of resin, ones made of cast would be more robust, costings for these are to be investigated by Eagle Hall Residents.

Funding for the project would be via a Rural Community Grant from NKDC, this isn’t yet open for applications. 

A reduction in the speed limit through Eagle Hall to 40mph, is to be logged on ‘fixmystreet’ for Lincolnshire County Council to consider.   

15.   Fosse Green Energy Solar Farm Update.

There are 4 consultation events being advertised over the next few weeks for residents to ask questions about the solar farm. This is a National Infrastructure Project with the final decision coming from Central Government, which is being driven by a Net Zero policy.

16.   Items for the next agenda 

Update from the Scouts.
Logo design.

17.   Date & time of next meeting 

Parish Council Meeting Wednesday 25th October 2023 at 7.00pm.

Meeting closed 8.20pm